A large benefit you can find when migrating to Office 365 Email is how scalable it is! You only pay for what your company utilizes with Office 365. As your company grows, you may expand upon how you employ Office 365. And should one employ seasonal employees on the payroll, they’ll only be charged for them in the months they’re working.

A second pro of migrating to Office 365 Email is easing your mind. You can be assured that your information is safe, as Microsoft data centers follow established credentials. Add this to the fact that Microsoft stays up to date on the latest innovations, and is constantly looking for ways to improve Office 365.

Reflect for a moment to consider your company’s network. By migrating to Office 365 Email, you may be capable of cutting down on how many servers you use. Plus it might be easier for your staff to interact with each other by using instant messaging and additional tools.

And we surely can not forget about how well it performs with the means you already possess for your company. Your employees will still be competent to utilize PowerPoint, Excel, OneNote, Word, Project, Visio, Publisher, and more.

Migrating to Office 365 Email will allow you to have maintenance-free functions. Many may not realize it, but Microsoft provides a 99.9% uptime assurance. Add in access to 24/7 telephone and web aid, and you can be assured your company will be taken care of in the worst of situations.

If you’re worried regarding ease of use, don’t be! Office 365 is simple to use. There is not any intensive training required to set it up or use it. Therefore, any one of your employees will be able to operate it from day one. And should you need help, there are lots of videos Microsoft has uploaded on YouTube.

Do you like the thought of being capable to operate whenever, wherever you desire? Well, if you plan on migrating to Office 365 Email, this can become a reality. Reply to a customer’s complaint when on vacation halfway across the country. Use your phone while making a pit stop on a Sunday drive. Since all documents are on OneDrive, you can easily access them from any device from a Blackberry phone to a Mac computer.

Did you know that with Office 365 Email, there is safe high-cloud availability and information security? Your employees will be permitted entry to information on the cloud. It is much safer this way as there is not any waiting when servers have a mishap. Nor will one have to wait for technical breakdowns, or disasters such as fires, earthquakes, tornadoes, hurricanes, or power outages.

Microsoft Office is a proficient service that allows probable clients to see your company is sincere about what you do. You can truly set your corporation apart from the competition by not using ad-supported products.

If migrating to Office 365 Email sounds like a good idea for your company, but you are still not sure, consider contacting a professional, such as IB Systems USA in Tampa Bay, FL. With business needs changing regularly, this company can assist you in different aspects to make your corporation better.

The post The Advantages Of Migrating To Office 365 Email appeared first on IB Systems USA.

The Best Things About Office 365
One of the biggest benefits of using Office 365 is the flexibility to work on it from any location where you can connect to the internet. As it’s completely cloud-based, you can access business emails, Office Programs, and files from any location or device connected to the internet. The desktop-only version of Office can be installed on up to 5 devices per user. These features are highly useful for companies that work with remote employees and operate from multiple locations.

Easy Collaboration
The collaboration features of Office 365 are great, especially when you work in teams. It offers you the flexibility of enabling multiple users to edit and contribute to the same document. They can work on the same version in real-time than working on multiple versions that are later required to be combined.

The program also offers direct access to your files instead of sending them as attachments. Hence, people will now be able to make changes to a single file instead of saving their changes and creating multiple copies of the same file. It also comes with a versioning feature that lets you go back and check older versions.

Gives Access To Latest Versions of Programs
Office 365 offers you access to the latest versions of Office at no extra charge. It provides the latest and the best features without the need of uninstalling or reinstalling Office on every machine. Additionally, Microsoft provides constant upgrades to features across programs and gives access to all its users.

Customized Plans
Office 365 gives you an option to select plans where each includes different features and programs. As each individual in a company doesn’t need the same thing, you have the flexibility of mixing and matching plans. Hence you will not need to pay extra for services that you won’t be using. Switching from one plan to the other is also easy if you think you need to add more features to what you have already subscribed for.

Subscription-Based Payment
Being a subscription-based service, you shell out lower amounts as a monthly fee per user. You won’t have to pay a large lump sum upfront for using Office 365 and its features.

Better Security
Security is a concern for Cloud-based applications but you will be happy to know that Office 365 comes with several advanced security measures. Encrypted business emails, data loss prevention, mobile device management, and advanced threat analysis are some of the numerous security benefits integrated with this program.

The Things You Might Not Like
Like everything comes with both benefits and flaws, Office 365 also has a few issues which we feel can trouble you while using it. Let’s discuss some of those.

Connectivity Is Essential
In case there is no connectivity, you might not be able to access work. Being a cloud-based service, the absence of an internet connection doesn’t allow you to access your files. In case you don’t have a reliable internet connection, this is not the best service for you.

Subscription Based
The subscription feature is both a benefit and a drawback for this service. It depends on your usage and budget. Many users would prefer spending a one-time payment to purchase Office 365 than spending a fixed subscription amount each year.

Compatibility Issues With Business Apps
Access to the latest Office programs also comes with compatibility issues with other programs. Office 365 supports accessing older versions of Office programs but it’s always important to check compatibility with the applications you use before you upgrade Office.

Takes Efforts To Stay Updated With Changing Features
The features of the service change frequently and although you have access to the best and latest version, it can be hard to keep up with lessor known programs like Yammer or Delve.

Most Users Use Only 20% Off All Features
Although it isn’t a con, but worth noting. Office 365 email services or Word apps are some of the commonly used services. However, there are several other features that Office 365 offers. But it is estimated only 20% of those features will be used by most users.

Cloud-based programs and apps are the current big thing in an environment where we are working from remote locations and collaborating more than ever. In case you are searching for a reliable service provider for seamlessly operating and manage your business email in Tampa, FL, contact IB Systems USA. The experienced team has been handling both big and small clients for the past several years.

The post Advantages And Disadvantages Of Office 365 For Business appeared first on IB Systems USA.

1. Flexible working hours from anywhere and from any device

Office 365 migration permits your employees to access the company files away from the office without having to set up the VPNs, and it saves time and hassle. If you move to the cloud your employees can work from any place if they have access to an internet connection. It is terrific for progressive companies permitting their employees flexible working hours for better productivity. Because your files are centrally located in a data center owned by Microsoft there is a single data source available. If you make any changes to a document from home your colleagues in the office will get to see them. The days of emailing the new versions of data by using excel documents are gone.

2. Business data is secure

There are several security features associated with MS Office 365 that will make sure that the business remains secure in the Cloud. The applications of Office 365 can be accessed via TLS/SSL encryption. This ensures that if the files and communications are intercepted with malicious intent by someone, he will not be able to read them. MS continuously monitors their systems by performing regular security audits and they are constantly on the lookout for suspicious activities. They have a strong incident response protocol in operation. Other security benefits with Office 365 migration include,

· Updated antivirus signatures.

· Email protection from anti-virus software and anti-spam and malware filtering.

· Computing security measures trusted by MS.

3. Instantaneous upgrades and access available to the new features

As mentioned earlier MS is committed to making sure that your business is secure with the Cloud. Instantaneous updates are provided for all Office 365 solutions. You may avoid the need to go through the continuous cycle of having to update the business software manually. Be assured that the network is not susceptible to people looking to exploit older versions. You will also have access to the new features whenever they are launched permitting your employees the use of newer technologies for improving their productivity.

4. Greater mailbox storage

All businesses have a mailbox storage capability. No matter what the nature of the email is, the message remains in the inbox even in case it is spam and can be easily deleted. This may result in issues for the in-house servers and they can have their storage filled with old files that are not required for the present functionality of their business. If you can perform Office 365 migration it provides your employees the opportunity to maintain their files and emails safely within the cloud. Office 365 has a massive storage capability. It is also possible to automate the whole back-up process so that there is no need to spend time on it for manual working.

Many options become available with the Office 365 migration. You can also find the MS Office 365 partners providing advice on the situation you are facing. If you live in Clearwater, FL area you can get in touch with IB Systems USA for further advice about Office 365 migration.

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Lately, a lot of organizations are talking about the possibility of making a big step in terms of software an upgrade to Microsoft Office 365, the latest version of the giant’s editing pack. However, a lot of people are scared of change and just the idea of switching from what they have been using for years to something new scares them. But it this case, change can be incredibly good!

The new and improved Office 365 comes with a ton of great features, so we believe that anybody who’s still holding back should be aware of them, in order to stop missing out and press that “upgrade” button already.

Without much further ado, these are five of the most important reasons why you should step up your Office game!

Having everything in one place

Just imagine: a text editor, a spreadsheet manager, a presentation wizard, as well as an email client, alongside a lot of extras, like cloud storage, and many more, under one big umbrella. This is exactly what you’re getting when making the switch to Microsoft Office 365, resulting in seamless user experience.

But this is not everything, as all apps were designed to allow real-time collaboration, which is pretty much the biggest advantage of the upgrade. At least for us!

It’s ready to use in a few minutes

Moving on, we definitely shouldn’t forget about installing the latest Office version locally or even running an online version of any or all the available apps. To achieve this, you need the Active Directory credentials and voila!, you can access your email, contacts, calendar, or if needed, create or edit new documents online.

Microsoft Office 365 has a quick installation process, as everything you need to do is head over to Office.com, look for “Install Office Apps” and select your version. In our case, 365. In a matter of seconds, you will get instant access to everything the package contains. Seriously, it’s that easy.

Automatic updates

Forget about the old-fashioned way of updating Office, when you had to install the latest version on each machine in your organization or push it out using management tools like Group Policy, for example.

Dead and gone are these with Office 365, as all updates are downloaded and installed automatically. Just like it’s done on Windows. As a bonus, the system admin can set up all users through a standard or targeted release, depending on the internal policies!

Probably the best support available

Another thing we really like about the latest Office, even though we don’t like using it, but that’s another story, is their stellar support. Everything is managed within the Admin Center, the place where you can send all your requests, directly to Microsoft.

Additionally, users can be added and removed through the Admin Center, the same place where security settings are managed and user reports and stats are checked.

World-class security

Last – but not least – we should take a few moments and remind everybody that Office 365 is 100% safe and secure. After all, it’s backed by a tech giant, right?

Besides spam and malware filtering, the update comes with extra layers of security, preventing data loss, offering multi-factor authentication, as well as advanced protection against threats. Oh, and it’s hosted in the cloud, through Microsoft’s Azure, so the technical staff within your company should worry about any data center maintenance.

Sounds good, we know. If you’re looking forward to proceeding with the update but the lack of time or proper technical knowledge is an issue, the team at IB Systems is the one to call. With over 20 years of experience, they can put your team up to date, allowing them to enjoy the full range of Office 365 features in no time.

The post This Is Why Upgrading To Microsoft Office 365 Is A Must appeared first on IB Systems USA.

Google announced Gmail back in 2004 when their solution was offering just 1GB of storage space, not to mention that it was considered an April Fool’s Day joke, since it was released on April 1. As for Outlook, it’s basically a reinvented Hotmail, which is around ever since 1996. Eventually, Microsoft bought Hotmail the following year and rebranded it as MSN Hotmail, then Windows Live Hotmail. Finally, in 2013, they reached the final name: Outlook.

Ok, so we know their history, but in terms of features and offerings, which one is better?

Interface

From this point of view, both clients come with a clean interface, offering a couple of default colour themes. While Outlook borrows a few design characteristics from Windows’ UI style – also known as Metro – Gmail recently went through a redesign which improved the user experience, as it puts the accent on simplicity, allowing the users the concentrate more on emails.

Storage

As mentioned above, Gmail is now offering a lot more than in 2004. To be more specific, users have 15GB of free storage, but this also includes Google Drive. However, you can always buy additional storage, if you’re the type of users that get tons of emails per day. The size of the attachments is limited, to a maximum of 25MB.

As for Outlook, it offers the same amount of storage for each account, but until recently, it was unclear how much storage you get, depending on what other Microsoft products you are using. However, if you have an Office 365 subscription, you eventually get 1TB of storage.

Folders and labels

Gmail managed to differentiate itself from the competition, as it offered labels instead of folders. This allowed users to tag their messages using different labels, instead of moving emails from one place to another. However, emails are now organized into Primary, Social, Promotions and Updates tabs, saving you a lot of time.

Moving on to Outlook, it has a classic folder structure and uses categories instead of labels. You can put a message in multiple categories, while the client itself tags specific messages with categories accordingly. This feature is known as Quick View.

Extensions and integrations

As you would expect, Gmail can be easily integrated with Google Docs, so you can – for example – open up attachments in Google Apps, then save them to Drive. And this is not everything since there are a lot more third-party apps which can be integrated within Gmail, besides traditional ones, part of the Google ecosystem.

In Outlook’s case, there’s still a lot of work to do from this point of view. Still, the email client integrates perfectly with Office 365 apps, as well as OneDrive, not to mention the ability to easily access Word, Excel, PowerPoint and OneNote Online.

Despite the differences between the two clients, as well as their plus and minuses, we can’t exactly decide upon the best. Sure, a lot of people claim that Gmail is by far the best option, due to its seamless integration with Google services, but in the end, it’s just a matter of personal preferences.

If you have trouble deciding which of these two is the best for your business, IB Systems can provide the support needed. Backed by more than 20 years of experiences, a team of experts is always ready to give you the advice you need in your decision-making process.

The post Gmail vs Outlook – What Should I Use? appeared first on IB Systems USA.

Currently, Microsoft Corp is the player dominating the market for business productivity tools – evaluated at more than $15 million, as a side note – for one main reason: Office, one of its longest-lasting products, is absolutely reliable, not to mention that IT managers don’t show any sign of willing to try something new.

Despite this, we simply can’t ignore Google’s efforts to obtain a bigger stake in this lucrative market and, after a long wait, their willingness to listen to its business customers. To be more specific, they got serious regarding the development of features for major enterprises two years ago. Automatically, the number of organizations paying for the services in the G Suite doubled, reaching more than 4 million.

Big names in the game, interested in G Suite

A big part of these customers are actually small and medium-sized companies, but this doesn’t mean that some big names haven’t signed as well. Verizon Communications Inc, Nielsen Holding Plc, and Colgate-Palmolive Co are just a few of the companies using G suite, managing to bring about 250,000 workers to the G Suite over the past years. Other big firms are also giving it a try, according to Jeffrey Mann, analyst at research firm Gartner.

“I have been talking to traditionally conservative companies in government, aerospace, financial services” that are considering buying G Suite, Mann said. “That would not have happened two years ago.”

Right now, there’s no chance for G Suite to become an Office killer, as just 15 companies listed in the S&P 500 are relying on Google’s business tools. Also, the Suite’s overall value, of $1.3 billion, is still years behind Office’s $13.8 billion, according to research data from 2016.

However, even though there’s a big market value difference between the two, analysts say that second place is not a bad spot at all. Smartphones, alongside AI, have opened several new opportunities for Google to be noticed by IT departments from big companies. And this will happen even if they don’t come any closer to Microsoft’s Office since the G Suite is actually a cornerstone of Google’s huge efforts to diversify income streams and not rely just on ad sales.

We can say that Google is managing to loosen loyalty to Microsoft, at a time when the Redmond-base giant is dealing with some serious competition from chat services like Slack or other online business tools. The idea is that Google’s low-cost set of tools managed to somehow push Microsoft to adopt a similar strategy with its Office 365, which is an online version of its popular software.

Targeting new markets

Since 2006, when it was officially introduced, schools and startups have been Google’s main targets for its Office competitors. And they made some excellent choices, offering low prices and collaborative features, like the ability to have multiple users working on a document simultaneously.

Starting with 2012, they opted for bigger, more profitable clients, while in 2016, when the whole package was rebranded, they announced that they have big plans, offering a complete package, for all sizes of businesses and, finally, giving Microsoft all the reasons to…fear them. What’s next, only time can tell.

Looking forward to finding out more about the Suite and how to get the max out of its services? IB Systems can help you with this! Providing IT, network and computer support services since 1994 for local small businesses, they have all the answers you need!

The post Is the G Suite actually better than Microsoft Office? appeared first on IB Systems USA.

Enhances productivity
If you are thinking about Office 365 migration, then your staff can be a bit more productive. Since the software offers cross-platform support, users would always be able to access documents from computers running on Windows or Mac OS. Moreover, they can review the documents from smartphones running Android and iOS. This actually helps when companies allow employees to use their own devices rather than managing tasks from their personal computers.

As employees are able to access documents without any hassles, they can edit and save changes from any location. This means that they don’t have to be at the workplace even when they have to deliver something urgent. Moving ahead, the entire team can keep a track of everything through the collaboration features of Office 365. Everyone would be working on the same document or spreadsheet without generating a new version at every instance.

Offers options for deployments
Office 365 can be deployed through numerous ways depending on the Office 365 migration timeline or the security needs.

>> When you need to consider on-premises deployment, then the plans related to Business Premium, ProPlus, E3 or Office 365 Business can be easily deployed once Office 2016 is installed on different computers. This turns out to be helpful when the overall expenses and scalability is taken into consideration.

>> As far as cloud deployment is concerned, this is the most common method related with Office 365. You need to connect with an experienced IT professional and migrate back-end services like Sharepoint and Exchange over the cloud.
>> In case you prefer cloud deployment, then organizations are capable to deploy the software over the cloud as well as on-premises. For instance, the organization can think of integrating Office 365 with SharePoint or on-premises Active Directory services.

Helps to manage costs
In the past, many companies had to go for one-off purchases as they increased the employee strength. But, whenever employees quit their jobs or the company is planning to reduce the number of employees, Microsoft wouldn’t accept the software and give a refund. In such a scenario, the cost can’t be recovered and would be considered as sunk cost. On the other hand, migrating to Office 365, offers a flexibility of managing costs with a structure that could be predicted ahead. You only have to pay for what you use. This is applicable to the Client Access Licensing costs associated with Skype, Exchange or SharePoint. In fact, preparing for Office 365 migration is the best option when you are familiar of the cost structure.

Offers access to the latest version
Once you have availed the services of Office 365, you can use the latest version of the application. This is far different from what it was earlier. At that point in time, you would have to purchase new licenses if new versions of Office have to be used. Moreover, you have to go for the maintenance of Software Assurance agreements from the team of Microsoft.
If you don’t know what Software Assurance is all about, then it’s nothing but an insurance policy. This helps organizations to take the advantage of Microsoft products without the need of buying new licenses. But, since Office 365 gets updated regularly, you don’t have to think about its maintenance.

As you plan for Office 365 migration, make sure you select the right option. You may either opt for a cloud-based solution or a hybrid deployment option. In case you face issues, then you should contact the technical team immediately.

IBSI has always been proud in offering desktop support for businesses based in Florida. Apart from web design services and Lotus Notes support, the company lends a helping hand even when you are unable to manage tasks related to Office 365 migration.

The post REASONS WHY YOU SHOULD THINK ABOUT MIGRATING TO OFFICE 365 appeared first on IB Systems USA.

Cloud email is slowly becoming the norm for some companies. It was a hesitation transition for most but the options and benefits of storage and function overcame the apprehension for the time being. It’s taken some big companies to reassure people’s faith in cloud email. First of all, far too many IT pros just couldn’t explain it well to the layperson and the layperson only wanted to know if it was secure and cheap. The developers realized that they had to explain the options better and not us so much geek tech talk. The IT pros had to realize they needed to assure each function of cloud email and not try to sell all the bells and whistles and then hit people with more money than they’re paying now to mange.

When corporations realized some of the benefits they finally bucked up and the field and practice are growing now. Time is usually the best indicator of the success of something and so far the cloud email format has proven itself durable, reliable, and secure. Companies are finding such are far easier to work with and it saves them considerable time, effort, and money.

The competitors saw the rise in efficiency and next they jumped on the bandwagon. The diversity of businesses using Office 365 and cloud email rose too. It’s the prime software for the office and busy business. What then happened is the developers were able to monitor and examine and analyze the data regarding the usage of these cloud email process. As that data came in, it allowed them to upgrade properly and enhance all features. This I making cloud email less expensive and without fear.

Next has come the troubleshooting. Different companies get different kinds of email demands. Knowing how to configure the cloud email to accommodate this took some time but it’s been refined and gets better every day. If you ask companies that use cloud email now as to when they first stated, there’s enough data now that covers the various s challenges and strategies that it makes it easier to apply what has been learned to make things pay back even greater results.

If you find cloud computing emails options to be intimidating, have no extra fear. In stead hire a professional developer company and website management pro like Ibsi-US. They are experts in everything web, computing, and new and innovative processes. Their staff is trained in multiple levels of expertise that means they can handle whatever problems that may arise.

On top of that they’re constantly learning the new and innovative processes that makes cloud email work more efficiently. You can be with Ibsi-US your cloud email choices will be looked at carefully by one or more of the pros and they’ll work out an affordable service that you can be alerted to and can add your own twists and experiments to see what works best.

The bottom line here is don’t let fear hold you back from a computing decision. It’s where your customers start coming out shorted. You can sometimes be so secretive and worrisome that nothing gets done and you end up behind the curve of your competitors. Email is one of the most vital of ways to communicate. You need to know what your customers think and to send out personal data that they can be wary of.

Remember, it’s not about how fearful you are, but how ready you are.

The post Cloud Email Still Has Its Doubts appeared first on IB Systems USA.

Handling emails and running a company can be a major chore. You can end up spending a good part of the day answering, managing, composing emails and their attachments to the point of exhaustion. Not only that but you can lose vital production time and if you’re a manager, you’ll end up missing out on important decision making and leadership duties.

The reason for this is that in the old days, snail mail could send in a good amount of mail but nowadays your online company can end up getting 10 times the number of emails vs snail mails. These emails have to addressed and processed or you could be losing sails and angering prospective customers and colleagues. If government and commerce are trying to reach you via email, you might miss these vital communications among the avalanche of daily emails.

Things like social media can be the big tsunami of inbound emails. Ever once and a while you may post something that garners the public’s attention, aka has gone viral and you’ll end up with more emails than you can handle.

Microsoft Office 365 has a suite of products that can help along the way, but it can’t do everything like discern which emails are of utmost importance and how to handle them efficiently and with courtesy. When situations arise like this, you need someone to come in and put a lasso on the emails.

A contractor that knows Microsoft Office 365 and can handle your emails. You just don’t want some knucklehead company to do it, but a real professional one that has the staff that understands the software and the importance of your clientele. A company that is so familiar with Microsoft 365 that you can practically sit back and devote your time to equally important matters or just takes it easy on yourself. A stressed out worker is an unproductive worker.

It’s Not Just One Thing
Email support isn’t just answering and coordinating emails to confused customers. It calls for knowing the full way that Microsoft Office 365 works. This includes all services and functions. So much communication software works with the program that it can boggle the mind. When customers need questions answered you’ve got ot reply a soon as possible and as precisely as possible.

This calls for a team that knows the ins and outs of the software and can plan and acts during any contingency. They have to be on their toes, courteous, and effective. You just don’t want someone to answer every complicated email with the same answer. You want a team that can look at each email and responds specifically without the technobabble.

The Team To Call
IB Systems USA (ibsi-us.com) is the kind of company you’re looking for regarding Microsoft Office 365 email support.
Their staff is top notch professional in a myriad number online business specialties. They have the experience and dedication your hard earned dollar deserves. Their knowledge of how Microsoft Office 365 works are awesome and their integrity when it comes to standing by their clients is not even arguable.

They’ve been in business for many years with a track record not many can match worldwide. Not only that, they know some people don’t have the budgets to get superior or premium service and will work with you regarding your budgetary constraints and show you how to get the best bang for your buck.
So don’t let your Microsoft Office 365 email duties get the best of you. Let IB Systems (https://www.ibsi-us.com) take the stress off your chest.

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