To help your company stay safe, we have developed the best web security tips for all of your staff to employ.

• Keep your cyber security policy up to date. Technology is constantly changing, so what worked five or ten years ago probably will not work when it comes to web security. All employees should be trained so they know and fully understand your cyber security policy.
• Cyber security should also include robust authentication for any of your company’s employees. Multi-factor authentication is the best way to do this, such as using a pin with a smart card. If you decide this is not an option for your company, you can make your employees use strong passwords with combinations of lower and upper case numbers and symbols.
• Look over your network security controls. They may need to be replaced or updated. You may also consider looking into a cloud-based security solution for extra security.
• Safety violations and various kinds of security events are unavoidable. It is very crucial to always be willing to compromise in order to mitigate the damage. At the same time, organizations should be prepared to discover security events at the earliest possible moment. This not only means that security engineers are ready to find and examine shady action, but the staff is additionally enlightened on what possible indicators of incidents are and how to account for them. It furthermore means that preferably, your company should possess the cultivation of integrity and avoid punishing staff for naive faults.
• Make your employees aware of cyber security. Many companies do very little training in this aspect. An hour here or there is a small amount that is seen as a waste of time. Instead, there needs to be a shift in understanding how web security actually works and why it is so crucial. Small changes can be made, and your staff will eventually see that this security is indeed worth it.
• Everyone likes staff that is trusting, yet it is just too easy these days for individuals to pretend to be someone they are not. Therefore, your employees should know what to look for in emails to be certain they are legitimate. If you are still not sure, call the person that sent it to double-check.
• Be careful on the network you are using, taking care to select a private one when available. Use your own network when you are at home working, and stay clear of public WiFi networks, such as coffee bars.
• Always be ready. Even if a company works a lot to offer web security, an attack could still happen. You need to be ready for these attacks by utilizing anti-malware software and completely patching your operating system and applications. Nevertheless, some strikes will be successful no matter what is done, so be ready for it. For instance, ransomware hits can leave your information and devices unreachable. Ensure you have copies of your info per your firm’s procedures, and occasionally look that the standbys are operating correctly. This guarantees that your data is guarded if anything is erroneous.

If you require assistance with your website’s cyber security in Clearwater, FL, do not hesitate to contact IB Systems USA.

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A large benefit you can find when migrating to Office 365 Email is how scalable it is! You only pay for what your company utilizes with Office 365. As your company grows, you may expand upon how you employ Office 365. And should one employ seasonal employees on the payroll, they’ll only be charged for them in the months they’re working.

A second pro of migrating to Office 365 Email is easing your mind. You can be assured that your information is safe, as Microsoft data centers follow established credentials. Add this to the fact that Microsoft stays up to date on the latest innovations, and is constantly looking for ways to improve Office 365.

Reflect for a moment to consider your company’s network. By migrating to Office 365 Email, you may be capable of cutting down on how many servers you use. Plus it might be easier for your staff to interact with each other by using instant messaging and additional tools.

And we surely can not forget about how well it performs with the means you already possess for your company. Your employees will still be competent to utilize PowerPoint, Excel, OneNote, Word, Project, Visio, Publisher, and more.

Migrating to Office 365 Email will allow you to have maintenance-free functions. Many may not realize it, but Microsoft provides a 99.9% uptime assurance. Add in access to 24/7 telephone and web aid, and you can be assured your company will be taken care of in the worst of situations.

If you’re worried regarding ease of use, don’t be! Office 365 is simple to use. There is not any intensive training required to set it up or use it. Therefore, any one of your employees will be able to operate it from day one. And should you need help, there are lots of videos Microsoft has uploaded on YouTube.

Do you like the thought of being capable to operate whenever, wherever you desire? Well, if you plan on migrating to Office 365 Email, this can become a reality. Reply to a customer’s complaint when on vacation halfway across the country. Use your phone while making a pit stop on a Sunday drive. Since all documents are on OneDrive, you can easily access them from any device from a Blackberry phone to a Mac computer.

Did you know that with Office 365 Email, there is safe high-cloud availability and information security? Your employees will be permitted entry to information on the cloud. It is much safer this way as there is not any waiting when servers have a mishap. Nor will one have to wait for technical breakdowns, or disasters such as fires, earthquakes, tornadoes, hurricanes, or power outages.

Microsoft Office is a proficient service that allows probable clients to see your company is sincere about what you do. You can truly set your corporation apart from the competition by not using ad-supported products.

If migrating to Office 365 Email sounds like a good idea for your company, but you are still not sure, consider contacting a professional, such as IB Systems USA in Tampa Bay, FL. With business needs changing regularly, this company can assist you in different aspects to make your corporation better.

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Cost-Effective

Cloud-based email being a subscription service model offers significant savings to implement and maintain the environment. Moving to Cloud-based email lets you get rid of the large capital outlay and convert your email to a monthly or an annual operational expense.

Scalable and Flexible

Cloud-based emails are scalable and allow you to increase your email capacity without doing major changes to the existing environment. Increased scalability ensures that your organization experiences simplicity of adjusting the user license counts, compute capacity, and adjust storage capacity based on specific needs.

Improves Uptime

Uptime is the next benefit of Cloud-based email that allows better email usage. As most Service providers are using multiple redundant sites, and data gets stored in the cloud, an organization experiences better uptime and disaster recovery response times compared to organizations using on-premises solutions.

Simplifies Administration

The administration of your email system is simplified after moving to a Cloud-based email system. You don’t need to worry about maintenance or version control issues that might come up. Like all web-based applications, Cloud-based email simplifies administration needs.

Improves Security

Using a Cloud-based email system lets your corporate emails reside in an off-site and highly protected location which makes it more secure than on-premises services. Cloud-based email providers such as Microsoft devote more resources to secure their facilities compared to smaller organizations.

Offers Remote Access

A Cloud-based email system gives your workers remote access to use their emails from wherever they want. This increases productivity and supports the growing trend of remote work in most organizations globally. You can access Cloud-based emails from anywhere in the world and any time during the day. You only need an internet connection to access it. This benefit is highly appreciated by most remote workers.

Advantages and Disadvantages of Cloud-Based Email

After reading the benefits above, you must have understood if Cloud-based emails can be useful for your organization. We have summarized some advantages and disadvantages of this system below:

Advantages

• Doesn’t need the hiring of any dedicated IT staff for managing internal email servers resulting in substantial cost savings
• Scalable and flexible based on your needs. Scaling or downsizing is possible with a few clicks on your system
• Advanced security as Cloud-based emails is always up-to-date with the latest security features and patches
• There is no need of purchasing software unless you look for a front-end redundancy
• Email is stored in the cloud means if a system goes down, it is still backed up
• Easily integrate mobile devices in your workplace
• A service-oriented model helps in creating a better service relationship compared to typical sell and forget software

Disadvantages

• Regular costs per user which adds up over time
• The Cloud service provider is responsible to secure your service and offer information to secure it. Opting for an unreliable service provider might mean you do not get access to information that you should have.
• Cloud-based email means you have limited physical control over your emails which means you should be picking a service provider that you can trust.

In case you are searching for an experienced service provider to help you with business solutions and optimizing your website better in Tampa, FL, contact IB Systems USA. They are an experienced team that has been serving businesses over the last several years. Being a full-fledged marketing company, they can offer the best solutions to do business better.

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Be it a large corporation or a small business, everyone is dependent on the internet today. News of cyberattacks keeps cropping every other day which is why small and medium-sized businesses need to stay prepared and protected. You would usually know about large corporations getting affected by such attacks, but small businesses are equally vulnerable today. As per a report published by the Global State of Cybersecurity on Small and Medium-Sized Businesses, it was found that over two-thirds of small businesses had experienced a cyberattack last year. When you consider data from the United States of America, the percentage increases to 76% which is almost 20% more than the last three years.

Such attacks damage a business in several ways, including employee downtown, cost of restoring operations, and data loss. There are other damages which a company might have to deal with. It includes reputation damage, legal or financial losses, etc. As per estimates, the total cost of a single data breach averages around $149,000 for SMBs. The attack is devastating for businesses having limited resources. As many as 60% of small businesses have closed their doors after a cyberattack.

The rapid increase in risk and financial impact due to cyberattacks indicates that as a business owner you have to take proactive steps. These steps will allow you to locate possible threats and protect your company’s data and assets. Risks associated with a cyber-attack aren’t only a problem for your IT department but a destructive event for your business as well.

Cybersecurity Should Be A Business Priority

Results of a survey conducted by the U.S. Small Business Administration indicated that over 88% of small business owners believed that they were vulnerable to a cyberattack. The apprehensions shouldn’t be a surprise as the pandemic has already forced people to work remotely. In most cases, organizations do not have cybersecurity infrastructure or adequate employee training to stay alert and protected. Another survey by cybersecurity experts indicated that almost 20% of the security breaches last year were a result of remote operations.

With the increased number of cyberattacks, small businesses need to understand the vulnerabilities of their specific business and educate themselves with the available resources to prevent, identify and respond to such attacks. The Cybersecurity & Infrastructure Security Agency (CISA) is a US federal agency that focuses on the security, reliability, and resiliency of cybersecurity and communications infrastructure. They help small businesses develop and deploy customized cybersecurity programs after conducting self-assessments, best practices, and preparing a resource road map. There is a high possibility that unmanaged cyber risks could expose small businesses to numerous vulnerabilities.

Educate Your Employees

Businesses need to start educating their employees by raising awareness about risks and mitigation steps throughout their organizations. Strategically businesses need to determine the level of risk within their businesses and take it beyond technical conversations. Employees being your first line of defense need to contribute and help your company stay protected against cybersecurity attacks. Some important steps to educate them includes:

Install Software Patches and Updates

Timely operating system updates and patches to software applications are important to protect the assets of your company. This allows you to address the latest known threats and vulnerabilities.

Create Strong Passwords and Protect Against Disclosures

Now that more employees are working remotely, and using their devices to work, it’s important to separate personal and work passwords. This can substantially reduce the risk of unauthorized access to your company’s data or systems.

Trace Suspicious Activities Like Emails and Unknown Website Links

Sophisticated phishing attacks are the biggest reason for attacks on small businesses. Your company needs to simulate your real scenarios along with samples of sophisticated phishing emails. Small businesses can eventually help their employee to recognize the risks and evaluate the mitigation steps for preventing unauthorized access to your company’s data.

With the increased number of cyberattacks and most of them being sophisticated, small businesses need to take adequate action to protect their company’s data and assets. If you are looking for expert advice with regards to doing business online and staying protected, you can consult IB Systems USA. With decades-old experience, the company has been serving clients in the US and across Tampa Bay, FL.

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1. Flexible working hours from anywhere and from any device

Office 365 migration permits your employees to access the company files away from the office without having to set up the VPNs, and it saves time and hassle. If you move to the cloud your employees can work from any place if they have access to an internet connection. It is terrific for progressive companies permitting their employees flexible working hours for better productivity. Because your files are centrally located in a data center owned by Microsoft there is a single data source available. If you make any changes to a document from home your colleagues in the office will get to see them. The days of emailing the new versions of data by using excel documents are gone.

2. Business data is secure

There are several security features associated with MS Office 365 that will make sure that the business remains secure in the Cloud. The applications of Office 365 can be accessed via TLS/SSL encryption. This ensures that if the files and communications are intercepted with malicious intent by someone, he will not be able to read them. MS continuously monitors their systems by performing regular security audits and they are constantly on the lookout for suspicious activities. They have a strong incident response protocol in operation. Other security benefits with Office 365 migration include,

· Updated antivirus signatures.

· Email protection from anti-virus software and anti-spam and malware filtering.

· Computing security measures trusted by MS.

3. Instantaneous upgrades and access available to the new features

As mentioned earlier MS is committed to making sure that your business is secure with the Cloud. Instantaneous updates are provided for all Office 365 solutions. You may avoid the need to go through the continuous cycle of having to update the business software manually. Be assured that the network is not susceptible to people looking to exploit older versions. You will also have access to the new features whenever they are launched permitting your employees the use of newer technologies for improving their productivity.

4. Greater mailbox storage

All businesses have a mailbox storage capability. No matter what the nature of the email is, the message remains in the inbox even in case it is spam and can be easily deleted. This may result in issues for the in-house servers and they can have their storage filled with old files that are not required for the present functionality of their business. If you can perform Office 365 migration it provides your employees the opportunity to maintain their files and emails safely within the cloud. Office 365 has a massive storage capability. It is also possible to automate the whole back-up process so that there is no need to spend time on it for manual working.

Many options become available with the Office 365 migration. You can also find the MS Office 365 partners providing advice on the situation you are facing. If you live in Clearwater, FL area you can get in touch with IB Systems USA for further advice about Office 365 migration.

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Specifically, we’re talking about an act dictating everything regarding how the website should look and function, not to mention that those who visit the website need clear and exact information. Also, it’s important to offer additional website security features, so visitors won’t be at risk of having their information exposed.

Therefore, the idea is simple: in order to remain HIPAA compliant, a website needs to follow specific requirements.

Install an SSL Certificate

Probably one of the most important steps you should take in the HIPAA compliance process is to have an SSL certificate for your website.

Technically speaking, this will show visitors that the website is fully secure and no data passing through it, like usernames, passwords, and any other sensitive information is encrypted and unreadable by and third parties. Simple as that. Oh, and it will turn the “http” in your address into “https”.

Remove clients information

There are situations where clients may require to have their information permanently removed from your website. And you need to be able to do this at any time.

Yes, you can keep and maintain the information after the visitor provides it, but in case of them leaving for another service provider, everything, including backed-up information, must be erased.

Encrypt everything

It doesn’t matter if we’re talking about information entered and submitted into your website or files, stored both locally and using a cloud service. Everything must be encrypted, no matter how many backups you’re using, in order to have a HIPAA compliant website.

Medical records need special attention, as once inputted and submitted to your site, you need to make sure they are protected since you are operating with very sensitive information.

Backup all the data

It is essential to back up all your clients’ information. Also, any kind of data collected by your website needs to be backed up as well, no matter if you’re relying on local backups or a safe and secure cloud solution.

Sign privacy agreements with employees

Most likely, the information stored on the website will be accessed by your employees, as part of their daily activities. However, to maintain the HIPAA compliant status, they must be authorized to do so.

It is your responsibility to inform employees about the need for signing a privacy agreement before giving them any levels of clearance or access to the information you store.

…as well as with business associates

There’s a high chance that you already have multiple business associates and work with third-party vendors. If they need to access the information stored on your website, they first need to sign a HIPAA Business Associate agreement.

This will keep your visitors’ information safe and, of course, maintain the website’s compliance with the HIPAA rules and regulations.

Of course, the list could go on, as there are multiple regulations a website should follow to remain. However, the ones presented above are clearly among the most important and the first you should consider following.

With over 20 years of experience, we, at IB Systems, approach any project with the determination to provide excellent results. Schedule a call today and our team will present you complete website development solutions, according to the HIPAA ruleset.

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Obviously, this will eventually put the company in direct competition with two of its main rivals, Apple and Samsung, as they are already present in the highly competitive wearable market. But on the other side, it will also raise some question marks regarding users’ privacy…

But Google is apparently aware of what scandal this acquisition can create!

Fitbit is well known for being one of the biggest names in the fitness tracking industry, raising a huge fanbase over the past years, counting over 28 million users across the world. Also, let’s not forget that their products have become pop-culture accessories!

As for Google – otherwise owned by parent-company Alphabet now – they are already making software for wearables, under the name of Wear OS. Still, as mentioned above, they still don’t have a wearable built under their own brand, not to mention that Wear OS devices are far from being as popular as the Apple Watch, for example.

Analysts believe that through this move Google is looking forward to telling its competitors that they don’t want to be left out. After all, if Apple managed to release such a successful project, why wouldn’t they do the same thing?

This Friday, when the deal was announced, they also promise that they will never sell ads based on the health data connected by Fitbit devices. Of course, we’re looking forward to seeing it they will eventually keep their promise.

Privacy experts are also skeptical regarding this. Specifically, we could see people enrolled in wellness programs lose control over their data, for example. This wasn’t the case until now, but after Google joined the party, nothing is impossible.

Let’s take one example, in order to clearly understand how Google could benefit from this.

A lot of Fitbit models have built-in GPS, able to track users’ locations. Google would be able to see that a jogger stopped in front of a coffee shop and as soon as he gets home he would see ads for that specific coffee shop.

A lot of people aren’t supporting the acquisition, especially considering that the Alphabet-owned company is under DOJ antitrust investigation. But still, maybe they will keep their promise, after all, just to prove to people that Google is not just about throwing ads all over the place.

Looking forward to solving your website’s privacy problems, in order to avoid any problems caused by this? The team at IB Systems is at your service.

With over 20 years of experience and a team always up to date with what’s new in terms of data security, they are exactly what your business needs to offer users a safe and secure online experience.

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Revolutionizing the way in which world connects, Email has come a long way since it got introduced. The same goes for instant messaging which acts as a real-time platform to connect with a person from any corner of the planet. Both of these facilitate a lot of other activities besides merely making you stay connected. With increased usage and with more number of people using it to store data and files, there has been a constant rise in terms of threats from online scams, phishing, spam and other forms of online threats. In order to secure your email and stay protected, the following 10 tips can be pretty handy:

1. Install robust security software: Having security software that has additional features to let you remain safe while browsing the web is a must. They would not only protect you from worms, Trojans, spam emails, or viruses but also warn you against phishing scams and malicious emails. Another thing that most of the reputed software comes with is the aspect of the firewall. It monitors your internet connectivity and keeps all forms of unwanted traffic away from the computer. Lastly, it is always recommended that you keep the software updated. ‘
2. Give your email to trusted sources only: Sharing your email with almost everybody you come across is not a nice idea. It is only your close family members, friends and business contacts with who you should be sharing it. Additionally, refrain from posting your email over forums, websites or even chat rooms. If you do any of these, you are at the risk of receiving spam or getting your email across to someone who might just hack it. For subscribing to newsletters or other updates from your favorite websites, make sure you use a generic email id and not the one that has all the links to your personal and important information.
3. Download attachments received from only known sources: Make sure you do not open attachments from almost everybody you get a mail from. An attachment should only be open or downloaded on your computer when received from your family, friends or business associates. There is every possibility that an email from an unknown source may contain an attachment that contains worms, viruses, or Trojan.
4. Smartly use the IM programs: IM programs can be great when you wish to communicate with your friends and family. Not only is it cheap but offers you an instant platform to stay connected. Using a nickname while using the IM is something you should always be doing. Moreover, be smart when it comes to sharing of your personal info over any of your favorite IMs.
5. Stay aware of phishing scams: Fraudulent emails or fake websites that promise to be legitimate businesses lures customers to reveal private details like login credentials or credit card numbers. In a scenario where you receive an email that contains a link an unknown site, make sure that you do not click it. It is a better idea to use google to search the name of the business and access it through the obtained results.
6. Make a wise use of your email account: Even though you have all the tools to let you remain safe, your friends and family might not be having the same level of protection. Hence, it would be better to use the email wisely and not send Social Security Number or credit card details over an email.
7. Create a complicated email id: Creating an email id that is too complex when read makes it difficult for the hackers to auto-generate the email id or send spam emails. However, this should be something that you can easily remember. A combination of letters and numbers to create an email id is the best idea.
8. Use strong passwords: Passwords are the key to access your email. Hence, use a password which is smart and strong. Using the combination of letters and numbers with some being capital and small is always recommended.

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