To help your company stay safe, we have developed the best web security tips for all of your staff to employ.

• Keep your cyber security policy up to date. Technology is constantly changing, so what worked five or ten years ago probably will not work when it comes to web security. All employees should be trained so they know and fully understand your cyber security policy.
• Cyber security should also include robust authentication for any of your company’s employees. Multi-factor authentication is the best way to do this, such as using a pin with a smart card. If you decide this is not an option for your company, you can make your employees use strong passwords with combinations of lower and upper case numbers and symbols.
• Look over your network security controls. They may need to be replaced or updated. You may also consider looking into a cloud-based security solution for extra security.
• Safety violations and various kinds of security events are unavoidable. It is very crucial to always be willing to compromise in order to mitigate the damage. At the same time, organizations should be prepared to discover security events at the earliest possible moment. This not only means that security engineers are ready to find and examine shady action, but the staff is additionally enlightened on what possible indicators of incidents are and how to account for them. It furthermore means that preferably, your company should possess the cultivation of integrity and avoid punishing staff for naive faults.
• Make your employees aware of cyber security. Many companies do very little training in this aspect. An hour here or there is a small amount that is seen as a waste of time. Instead, there needs to be a shift in understanding how web security actually works and why it is so crucial. Small changes can be made, and your staff will eventually see that this security is indeed worth it.
• Everyone likes staff that is trusting, yet it is just too easy these days for individuals to pretend to be someone they are not. Therefore, your employees should know what to look for in emails to be certain they are legitimate. If you are still not sure, call the person that sent it to double-check.
• Be careful on the network you are using, taking care to select a private one when available. Use your own network when you are at home working, and stay clear of public WiFi networks, such as coffee bars.
• Always be ready. Even if a company works a lot to offer web security, an attack could still happen. You need to be ready for these attacks by utilizing anti-malware software and completely patching your operating system and applications. Nevertheless, some strikes will be successful no matter what is done, so be ready for it. For instance, ransomware hits can leave your information and devices unreachable. Ensure you have copies of your info per your firm’s procedures, and occasionally look that the standbys are operating correctly. This guarantees that your data is guarded if anything is erroneous.

If you require assistance with your website’s cyber security in Clearwater, FL, do not hesitate to contact IB Systems USA.

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A large benefit you can find when migrating to Office 365 Email is how scalable it is! You only pay for what your company utilizes with Office 365. As your company grows, you may expand upon how you employ Office 365. And should one employ seasonal employees on the payroll, they’ll only be charged for them in the months they’re working.

A second pro of migrating to Office 365 Email is easing your mind. You can be assured that your information is safe, as Microsoft data centers follow established credentials. Add this to the fact that Microsoft stays up to date on the latest innovations, and is constantly looking for ways to improve Office 365.

Reflect for a moment to consider your company’s network. By migrating to Office 365 Email, you may be capable of cutting down on how many servers you use. Plus it might be easier for your staff to interact with each other by using instant messaging and additional tools.

And we surely can not forget about how well it performs with the means you already possess for your company. Your employees will still be competent to utilize PowerPoint, Excel, OneNote, Word, Project, Visio, Publisher, and more.

Migrating to Office 365 Email will allow you to have maintenance-free functions. Many may not realize it, but Microsoft provides a 99.9% uptime assurance. Add in access to 24/7 telephone and web aid, and you can be assured your company will be taken care of in the worst of situations.

If you’re worried regarding ease of use, don’t be! Office 365 is simple to use. There is not any intensive training required to set it up or use it. Therefore, any one of your employees will be able to operate it from day one. And should you need help, there are lots of videos Microsoft has uploaded on YouTube.

Do you like the thought of being capable to operate whenever, wherever you desire? Well, if you plan on migrating to Office 365 Email, this can become a reality. Reply to a customer’s complaint when on vacation halfway across the country. Use your phone while making a pit stop on a Sunday drive. Since all documents are on OneDrive, you can easily access them from any device from a Blackberry phone to a Mac computer.

Did you know that with Office 365 Email, there is safe high-cloud availability and information security? Your employees will be permitted entry to information on the cloud. It is much safer this way as there is not any waiting when servers have a mishap. Nor will one have to wait for technical breakdowns, or disasters such as fires, earthquakes, tornadoes, hurricanes, or power outages.

Microsoft Office is a proficient service that allows probable clients to see your company is sincere about what you do. You can truly set your corporation apart from the competition by not using ad-supported products.

If migrating to Office 365 Email sounds like a good idea for your company, but you are still not sure, consider contacting a professional, such as IB Systems USA in Tampa Bay, FL. With business needs changing regularly, this company can assist you in different aspects to make your corporation better.

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Cost-Effective

Cloud-based email being a subscription service model offers significant savings to implement and maintain the environment. Moving to Cloud-based email lets you get rid of the large capital outlay and convert your email to a monthly or an annual operational expense.

Scalable and Flexible

Cloud-based emails are scalable and allow you to increase your email capacity without doing major changes to the existing environment. Increased scalability ensures that your organization experiences simplicity of adjusting the user license counts, compute capacity, and adjust storage capacity based on specific needs.

Improves Uptime

Uptime is the next benefit of Cloud-based email that allows better email usage. As most Service providers are using multiple redundant sites, and data gets stored in the cloud, an organization experiences better uptime and disaster recovery response times compared to organizations using on-premises solutions.

Simplifies Administration

The administration of your email system is simplified after moving to a Cloud-based email system. You don’t need to worry about maintenance or version control issues that might come up. Like all web-based applications, Cloud-based email simplifies administration needs.

Improves Security

Using a Cloud-based email system lets your corporate emails reside in an off-site and highly protected location which makes it more secure than on-premises services. Cloud-based email providers such as Microsoft devote more resources to secure their facilities compared to smaller organizations.

Offers Remote Access

A Cloud-based email system gives your workers remote access to use their emails from wherever they want. This increases productivity and supports the growing trend of remote work in most organizations globally. You can access Cloud-based emails from anywhere in the world and any time during the day. You only need an internet connection to access it. This benefit is highly appreciated by most remote workers.

Advantages and Disadvantages of Cloud-Based Email

After reading the benefits above, you must have understood if Cloud-based emails can be useful for your organization. We have summarized some advantages and disadvantages of this system below:

Advantages

• Doesn’t need the hiring of any dedicated IT staff for managing internal email servers resulting in substantial cost savings
• Scalable and flexible based on your needs. Scaling or downsizing is possible with a few clicks on your system
• Advanced security as Cloud-based emails is always up-to-date with the latest security features and patches
• There is no need of purchasing software unless you look for a front-end redundancy
• Email is stored in the cloud means if a system goes down, it is still backed up
• Easily integrate mobile devices in your workplace
• A service-oriented model helps in creating a better service relationship compared to typical sell and forget software

Disadvantages

• Regular costs per user which adds up over time
• The Cloud service provider is responsible to secure your service and offer information to secure it. Opting for an unreliable service provider might mean you do not get access to information that you should have.
• Cloud-based email means you have limited physical control over your emails which means you should be picking a service provider that you can trust.

In case you are searching for an experienced service provider to help you with business solutions and optimizing your website better in Tampa, FL, contact IB Systems USA. They are an experienced team that has been serving businesses over the last several years. Being a full-fledged marketing company, they can offer the best solutions to do business better.

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The Best Things About Office 365
One of the biggest benefits of using Office 365 is the flexibility to work on it from any location where you can connect to the internet. As it’s completely cloud-based, you can access business emails, Office Programs, and files from any location or device connected to the internet. The desktop-only version of Office can be installed on up to 5 devices per user. These features are highly useful for companies that work with remote employees and operate from multiple locations.

Easy Collaboration
The collaboration features of Office 365 are great, especially when you work in teams. It offers you the flexibility of enabling multiple users to edit and contribute to the same document. They can work on the same version in real-time than working on multiple versions that are later required to be combined.

The program also offers direct access to your files instead of sending them as attachments. Hence, people will now be able to make changes to a single file instead of saving their changes and creating multiple copies of the same file. It also comes with a versioning feature that lets you go back and check older versions.

Gives Access To Latest Versions of Programs
Office 365 offers you access to the latest versions of Office at no extra charge. It provides the latest and the best features without the need of uninstalling or reinstalling Office on every machine. Additionally, Microsoft provides constant upgrades to features across programs and gives access to all its users.

Customized Plans
Office 365 gives you an option to select plans where each includes different features and programs. As each individual in a company doesn’t need the same thing, you have the flexibility of mixing and matching plans. Hence you will not need to pay extra for services that you won’t be using. Switching from one plan to the other is also easy if you think you need to add more features to what you have already subscribed for.

Subscription-Based Payment
Being a subscription-based service, you shell out lower amounts as a monthly fee per user. You won’t have to pay a large lump sum upfront for using Office 365 and its features.

Better Security
Security is a concern for Cloud-based applications but you will be happy to know that Office 365 comes with several advanced security measures. Encrypted business emails, data loss prevention, mobile device management, and advanced threat analysis are some of the numerous security benefits integrated with this program.

The Things You Might Not Like
Like everything comes with both benefits and flaws, Office 365 also has a few issues which we feel can trouble you while using it. Let’s discuss some of those.

Connectivity Is Essential
In case there is no connectivity, you might not be able to access work. Being a cloud-based service, the absence of an internet connection doesn’t allow you to access your files. In case you don’t have a reliable internet connection, this is not the best service for you.

Subscription Based
The subscription feature is both a benefit and a drawback for this service. It depends on your usage and budget. Many users would prefer spending a one-time payment to purchase Office 365 than spending a fixed subscription amount each year.

Compatibility Issues With Business Apps
Access to the latest Office programs also comes with compatibility issues with other programs. Office 365 supports accessing older versions of Office programs but it’s always important to check compatibility with the applications you use before you upgrade Office.

Takes Efforts To Stay Updated With Changing Features
The features of the service change frequently and although you have access to the best and latest version, it can be hard to keep up with lessor known programs like Yammer or Delve.

Most Users Use Only 20% Off All Features
Although it isn’t a con, but worth noting. Office 365 email services or Word apps are some of the commonly used services. However, there are several other features that Office 365 offers. But it is estimated only 20% of those features will be used by most users.

Cloud-based programs and apps are the current big thing in an environment where we are working from remote locations and collaborating more than ever. In case you are searching for a reliable service provider for seamlessly operating and manage your business email in Tampa, FL, contact IB Systems USA. The experienced team has been handling both big and small clients for the past several years.

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1. Flexible working hours from anywhere and from any device

Office 365 migration permits your employees to access the company files away from the office without having to set up the VPNs, and it saves time and hassle. If you move to the cloud your employees can work from any place if they have access to an internet connection. It is terrific for progressive companies permitting their employees flexible working hours for better productivity. Because your files are centrally located in a data center owned by Microsoft there is a single data source available. If you make any changes to a document from home your colleagues in the office will get to see them. The days of emailing the new versions of data by using excel documents are gone.

2. Business data is secure

There are several security features associated with MS Office 365 that will make sure that the business remains secure in the Cloud. The applications of Office 365 can be accessed via TLS/SSL encryption. This ensures that if the files and communications are intercepted with malicious intent by someone, he will not be able to read them. MS continuously monitors their systems by performing regular security audits and they are constantly on the lookout for suspicious activities. They have a strong incident response protocol in operation. Other security benefits with Office 365 migration include,

· Updated antivirus signatures.

· Email protection from anti-virus software and anti-spam and malware filtering.

· Computing security measures trusted by MS.

3. Instantaneous upgrades and access available to the new features

As mentioned earlier MS is committed to making sure that your business is secure with the Cloud. Instantaneous updates are provided for all Office 365 solutions. You may avoid the need to go through the continuous cycle of having to update the business software manually. Be assured that the network is not susceptible to people looking to exploit older versions. You will also have access to the new features whenever they are launched permitting your employees the use of newer technologies for improving their productivity.

4. Greater mailbox storage

All businesses have a mailbox storage capability. No matter what the nature of the email is, the message remains in the inbox even in case it is spam and can be easily deleted. This may result in issues for the in-house servers and they can have their storage filled with old files that are not required for the present functionality of their business. If you can perform Office 365 migration it provides your employees the opportunity to maintain their files and emails safely within the cloud. Office 365 has a massive storage capability. It is also possible to automate the whole back-up process so that there is no need to spend time on it for manual working.

Many options become available with the Office 365 migration. You can also find the MS Office 365 partners providing advice on the situation you are facing. If you live in Clearwater, FL area you can get in touch with IB Systems USA for further advice about Office 365 migration.

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Specifically, we’re talking about an act dictating everything regarding how the website should look and function, not to mention that those who visit the website need clear and exact information. Also, it’s important to offer additional website security features, so visitors won’t be at risk of having their information exposed.

Therefore, the idea is simple: in order to remain HIPAA compliant, a website needs to follow specific requirements.

Install an SSL Certificate

Probably one of the most important steps you should take in the HIPAA compliance process is to have an SSL certificate for your website.

Technically speaking, this will show visitors that the website is fully secure and no data passing through it, like usernames, passwords, and any other sensitive information is encrypted and unreadable by and third parties. Simple as that. Oh, and it will turn the “http” in your address into “https”.

Remove clients information

There are situations where clients may require to have their information permanently removed from your website. And you need to be able to do this at any time.

Yes, you can keep and maintain the information after the visitor provides it, but in case of them leaving for another service provider, everything, including backed-up information, must be erased.

Encrypt everything

It doesn’t matter if we’re talking about information entered and submitted into your website or files, stored both locally and using a cloud service. Everything must be encrypted, no matter how many backups you’re using, in order to have a HIPAA compliant website.

Medical records need special attention, as once inputted and submitted to your site, you need to make sure they are protected since you are operating with very sensitive information.

Backup all the data

It is essential to back up all your clients’ information. Also, any kind of data collected by your website needs to be backed up as well, no matter if you’re relying on local backups or a safe and secure cloud solution.

Sign privacy agreements with employees

Most likely, the information stored on the website will be accessed by your employees, as part of their daily activities. However, to maintain the HIPAA compliant status, they must be authorized to do so.

It is your responsibility to inform employees about the need for signing a privacy agreement before giving them any levels of clearance or access to the information you store.

…as well as with business associates

There’s a high chance that you already have multiple business associates and work with third-party vendors. If they need to access the information stored on your website, they first need to sign a HIPAA Business Associate agreement.

This will keep your visitors’ information safe and, of course, maintain the website’s compliance with the HIPAA rules and regulations.

Of course, the list could go on, as there are multiple regulations a website should follow to remain. However, the ones presented above are clearly among the most important and the first you should consider following.

With over 20 years of experience, we, at IB Systems, approach any project with the determination to provide excellent results. Schedule a call today and our team will present you complete website development solutions, according to the HIPAA ruleset.

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Considered by many as the perfect combination between some of the best web development models, it integrates all services needed to develop robust enterprise web apps, while its cross-platform support includes Command Like Application.

Generally speaking, Asp.net Core concentrates a lot of benefits in one place and it can be easily be called one of the best solutions for enterprise web applications.

Let’s take a few moments and discuss some of the arguments in favour of our statement, shall we?

Performance at its finest

There’s no doubt that when it comes to performance, Asp.net Core is a real ‘beast’. To be more specific, when you begin compiling your code, it will be automatically optimized, thus increasing performance. And the best part about this is that you don’t have to make any changes to your code, as thanks to the re-compilation feature, the code will be optimized directly.

If you’re a fan of numbers, you should know that Asp.net’s core performance is – get ready for this – faster than any previous performance records!

The updates come easier

Most developers will agree that it can be a bit difficult for an Asp.net development company to deal with new changes when it comes to the dot net framework. After all, when new changes appear, it can become a compulsion to unveil a completely new framework version.

However, after the latest release of the Nuget package version of Asp.net Core, you can get all the new changes by simply updating packages.

It’s easy to maintain

There’s one principle which can be applied when coding using Asp.net: less is more. Specifically, the language requires less coding, so the developers can basically optimize the coding structure, creating it with the lowest number of statements. Therefore, it’s obvious that the lesser the coding, the easier it is to maintain it.

As a side note, is essential for one to stay up to date with all the latest enhancements introduced by the programming language. Never forget to keep reading and learning about the most recent changes introduced by the language, so you can constantly increase your maintenance standards.

It offers support for cloud-based development

It’s not a secret that developing cloud-based apps is always the best idea. For example, for large companies, Asp dot net Core provides all the development needed for various types of apps, as well as mobile back-end, IoT apps, and many more.

It supports all platforms

Simple as that. Asp.net is, technically speaking, a cross-platform, allowing you to build applications that run smoothly on any platform you can think of: Windows, Mac, or Linx. And as a bonus, this also allows businesses to get additional exposure on other platforms.

It’s worth mentioning that when developing cross-platform apps, it’s needed to develop only the frontend part, while the same C# code can be used for the backend. However, with the new dot Net standard libraries, it’s easier to develop for multiple platforms, at full potential.

Basically, Asp.net Core can be considered as an excellent solution for any enterprise business needs. It can also be what you need for developing your next web app and IB Systems USA can come in handy. With more than 20 years of experience in software development, they can provide custom solutions, whether you represent a small business or a large company.

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Last month, IBM revealed that everything that’s left of Lotus – including Lotus Notes, Domino, and Portal – will be sold to India-based company HCL technologies, in a deal worth $1.8 billion. And the reason behind their decision was rather simple: even with some big investments, platforms like Lotus Notes will still lack a lot of the features that are nowadays present in modern enterprise content management systems, as well as content services platforms.

However, it’s worth mentioning that Lotus Notes, for example, was designed in a different era, so the only way to compete with the functionality of newer enterprise content management systems or content services platforms would’ve been to come with something completely new, but use the same name. Still, this requires big investments, which can be intimidating, even for successful companies.

Ok, so what’s next for users?

Technically, there is some good news! It appears that HCL Technologies is planning to invest into Lotus Notes more than IBM did, as soon as some of its biggest issues will be solved. In this case, users who remain faithful have a limited number of options at the moment.

Wait until the transition is complete

It is still unknown what are HCL Technologies’ exact plans for Lotus Notes, but they will definitely put some money into it. In this case, users can choose to stick it out. Sure, there will be some bumps along the road, but there’s no way HCL will abandon the project.

At the moment, since there is no backing from IBM, a lot of developers might feel like abandoning everything, creating a sizeable maintenance risk, but we can’t say that this was unexpected.

Switch to another on-premise Document Management System

If you’ve been using Notes for some time but don’t trust HCL’s abilities to take over the management, it’s obvious that you will start looking for another option. And this is what a lot of people will probably do, as they will want a newer and more modern on-premise document management system.

Sure, this can be a big undertaking, as it presumes migrating files. Still, it will also help minimize any disruptions or service gaps, not to mention that it can provide additional capabilities that the ones currently available with Lotus Notes.

Move files to a cloud-based Content Services Platform

Considering that cloud-based content services platforms, as well as ECMs are very easy to adopt, thanks to the significant advances in cloud software technology and infrastructure, this can be a viable solution for any Lotus Notes users. Still, before doing this, they need to make sure that their platform of choice can meet the same requirements.

The differences between most cloud-based ECMs and Lotus Notes are significant, so long-time users can even have a shock at first. On the other side, they have significantly smaller infrastructure requirements, not to mention that they are cheaper to implement.

To wrap it up, after IBM’s sale of Notes, a lot of users will consider enterprise software options, as well as their long-term content management strategies. On the other side, if you decide to stick to it, you can always use professional help, no matter what kind of service you need.

Since 1996, IB Systems has been an IBM Business Partners, able to provide custom apps for any business, as well as administration or support for Lotus Notes and Domino. Whatever you need, their experience allows them to help!

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Nowadays, for most of them, email is pretty much the most important component service provided by IT. However, it was observed that there’s a trend among organizations to move to cloud-based email for the past period, and this is definitely a sign of progress, as there are major benefits associated with switching to this type of service.

If you’re part of a company that is still waiting for the perfect moment to make the switch to cloud email, we’ve put together a short list with a few of the most important benefits, in an attempt to convince you that the future is in the cloud.

It allows you to save money

Probably the most important feature of this service is that it’s a subscription service model, meaning that it provides significant cost savings for implementing, but also maintaining the environment.

After making the switch, you basically get rid of the large capital outlay you’ve been using and convert your email to a monthly (or annual) operational cost.

No uptime problems

Using cloud email you will notice a serious uptime improvement, which allows a more optimal email usage. Since most cloud-based email providers are relying on multiple redundant sites, but also because the data is kept in the cloud, the entire organization will enjoy better uptime, as well as disaster recovery response times.

It’s simple to administrate

Another advantage of this switch – probably among the ones you’ll first notice – is that it’s very easy to administrate your email system. You won’t need to worry about issues with version control, neither maintenance issues that can come up. Keeping it short, all your administrative needs will be simplified.

It comes with improved security

When using cloud email, all your corporate emails will be stored in an off-site, highly protected location. This means that they’re more secure than if they were when you were using on-premises email services.

A cloud-based email provider is able to allocate more resources to securing facilities than most other organization out there. Basically, if you make this switch, you’re also taking a step in the right direction of further securing the company’s data.

Everything can be accessed from anywhere

Probably one of the most important benefits of cloud services is the ability to access files from anywhere. With cloud email, your remote workers can check their email anytime, no matter their location, thus making them more productive.

There’s a current push for mobile/remote workforce, so this type of email is definitely a plus if you’re following this trend. Basically, everything you need is an internet connection and you’re ready to go. And your remote workers will definitely be happy with this.

Obviously, these are a few of the most important benefits of using cloud-based email solutions. We shouldn’t forget that there’s no need to hire dedicated IT staff to manage all servers, not to mention that you don’t need to purchase software either and everything is completely scalable.

If your company is also interested in making the switch to cloud services – email, particularly – but feel like you don’t have all the information you need, our recommendation is to ask a specialist.

Founded in 1995 by experienced system consultants, IB Systems, Inc. can help you with all the details you need about cloud email – from picking the best provider to implementing the solution in your work environment. Just get in touch and you will be amazed by their professionalism.

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Obviously, as technology keeps evolving, we’re looking forward to seeing some impressive digital transformation trends next year, but the question is: are we actually able to predict what the next year could bring us?

We tried to make a few predictions ourselves, based on what’s happening right now and what trends are being more and more present in our daily lives. Curious about what we thought? Stick with us for a few more minutes…

People will finally understand blockchain

2018 was all about cryptocurrencies, ICOs and this somehow new concept called blockchain. However, most people found all these ways too complicated, but we expect at least a few companies trying to build a plug-and-play version that anybody can understand.

Big names like IBM promised to unravel the potential of blockchain beyond cryptocurrency, while the financial industry is also looking at blockchain closely, so, most likely, developers will continue working at realizing its potential next year!

Augmented reality will gain more and more traction

Augmented reality has been around for a while and companies are already using it, whether it’s for presenting their services or advertising. And there are actually several use cases for this technology, so don’t be surprised if AR development will significantly ramp up in 2019.

And we kind of expect something amazing from a few brands next year, in terms of AR. We’re looking at you, Apple.

Chatbots will be everywhere

We’re absolutely convinced by this one. The technology powering chatbots reached new levels this year, but we’re expecting a complete revolution in 2019. Huge progress is constantly being made and experts believe that 40 percent of large businesses will adopt chatbots in the following 12 months.

More devices to be connected

That’s right, we’re talking about the Internet of Things. In 2019, we’re expecting to see it working alongside technologies like artificial intelligence, Machine Learning, and Edge. As the number of connected devices grows, it’s obvious that we need more space to process data. Cloud is a good solution, but the world needs something even better. And this “something” will surely appear!

5G networks will become something common

We’re already in that point where we can start seeing 5G everywhere, as companies like Qualcomm, Intel, Nokia, Samsung or Huawei are considering this technology, so these are exciting times for mobile users.

In 2018, fixed 5G built a foundation, but in 2019 we are going to see 5G finding its way on your mobile phones.

GDPR’s impact will be bigger

Despite the risks they’re exposing themselves to, 1/3 of companies are still not compliant with Europe’s General Data Protection Regulation. As a side note, around 1000 news sites in the United States can’t be accessed in Europe right now.

In 2019, informed customers will start caring much more about protecting their date, but also the companies who don’t do this.

Companies will hire for digital transformation

CEOs are expected to step up next year, as employees are craving to see digital transformation start at the very top of the company, without delegating the IT department to do this. Hiring people for this will become a priority, as they will be aware of the critical nature of building cultures that can change, but also learn to trust data more than ever before.

We, at IB Systems, as big technology fans, we’re looking forward to seeing these digital transformation trends gaining traction next year. In our mission to help companies expand their online presence, we’re always using the latest technologies, so no matter which trend will dominate 2019, we will surely exploit it to the max, in our clients’ advantage.

Picture Credit: pngtree.com

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