A large benefit you can find when migrating to Office 365 Email is how scalable it is! You only pay for what your company utilizes with Office 365. As your company grows, you may expand upon how you employ Office 365. And should one employ seasonal employees on the payroll, they’ll only be charged for them in the months they’re working.

A second pro of migrating to Office 365 Email is easing your mind. You can be assured that your information is safe, as Microsoft data centers follow established credentials. Add this to the fact that Microsoft stays up to date on the latest innovations, and is constantly looking for ways to improve Office 365.

Reflect for a moment to consider your company’s network. By migrating to Office 365 Email, you may be capable of cutting down on how many servers you use. Plus it might be easier for your staff to interact with each other by using instant messaging and additional tools.

And we surely can not forget about how well it performs with the means you already possess for your company. Your employees will still be competent to utilize PowerPoint, Excel, OneNote, Word, Project, Visio, Publisher, and more.

Migrating to Office 365 Email will allow you to have maintenance-free functions. Many may not realize it, but Microsoft provides a 99.9% uptime assurance. Add in access to 24/7 telephone and web aid, and you can be assured your company will be taken care of in the worst of situations.

If you’re worried regarding ease of use, don’t be! Office 365 is simple to use. There is not any intensive training required to set it up or use it. Therefore, any one of your employees will be able to operate it from day one. And should you need help, there are lots of videos Microsoft has uploaded on YouTube.

Do you like the thought of being capable to operate whenever, wherever you desire? Well, if you plan on migrating to Office 365 Email, this can become a reality. Reply to a customer’s complaint when on vacation halfway across the country. Use your phone while making a pit stop on a Sunday drive. Since all documents are on OneDrive, you can easily access them from any device from a Blackberry phone to a Mac computer.

Did you know that with Office 365 Email, there is safe high-cloud availability and information security? Your employees will be permitted entry to information on the cloud. It is much safer this way as there is not any waiting when servers have a mishap. Nor will one have to wait for technical breakdowns, or disasters such as fires, earthquakes, tornadoes, hurricanes, or power outages.

Microsoft Office is a proficient service that allows probable clients to see your company is sincere about what you do. You can truly set your corporation apart from the competition by not using ad-supported products.

If migrating to Office 365 Email sounds like a good idea for your company, but you are still not sure, consider contacting a professional, such as IB Systems USA in Tampa Bay, FL. With business needs changing regularly, this company can assist you in different aspects to make your corporation better.

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The Best Things About Office 365
One of the biggest benefits of using Office 365 is the flexibility to work on it from any location where you can connect to the internet. As it’s completely cloud-based, you can access business emails, Office Programs, and files from any location or device connected to the internet. The desktop-only version of Office can be installed on up to 5 devices per user. These features are highly useful for companies that work with remote employees and operate from multiple locations.

Easy Collaboration
The collaboration features of Office 365 are great, especially when you work in teams. It offers you the flexibility of enabling multiple users to edit and contribute to the same document. They can work on the same version in real-time than working on multiple versions that are later required to be combined.

The program also offers direct access to your files instead of sending them as attachments. Hence, people will now be able to make changes to a single file instead of saving their changes and creating multiple copies of the same file. It also comes with a versioning feature that lets you go back and check older versions.

Gives Access To Latest Versions of Programs
Office 365 offers you access to the latest versions of Office at no extra charge. It provides the latest and the best features without the need of uninstalling or reinstalling Office on every machine. Additionally, Microsoft provides constant upgrades to features across programs and gives access to all its users.

Customized Plans
Office 365 gives you an option to select plans where each includes different features and programs. As each individual in a company doesn’t need the same thing, you have the flexibility of mixing and matching plans. Hence you will not need to pay extra for services that you won’t be using. Switching from one plan to the other is also easy if you think you need to add more features to what you have already subscribed for.

Subscription-Based Payment
Being a subscription-based service, you shell out lower amounts as a monthly fee per user. You won’t have to pay a large lump sum upfront for using Office 365 and its features.

Better Security
Security is a concern for Cloud-based applications but you will be happy to know that Office 365 comes with several advanced security measures. Encrypted business emails, data loss prevention, mobile device management, and advanced threat analysis are some of the numerous security benefits integrated with this program.

The Things You Might Not Like
Like everything comes with both benefits and flaws, Office 365 also has a few issues which we feel can trouble you while using it. Let’s discuss some of those.

Connectivity Is Essential
In case there is no connectivity, you might not be able to access work. Being a cloud-based service, the absence of an internet connection doesn’t allow you to access your files. In case you don’t have a reliable internet connection, this is not the best service for you.

Subscription Based
The subscription feature is both a benefit and a drawback for this service. It depends on your usage and budget. Many users would prefer spending a one-time payment to purchase Office 365 than spending a fixed subscription amount each year.

Compatibility Issues With Business Apps
Access to the latest Office programs also comes with compatibility issues with other programs. Office 365 supports accessing older versions of Office programs but it’s always important to check compatibility with the applications you use before you upgrade Office.

Takes Efforts To Stay Updated With Changing Features
The features of the service change frequently and although you have access to the best and latest version, it can be hard to keep up with lessor known programs like Yammer or Delve.

Most Users Use Only 20% Off All Features
Although it isn’t a con, but worth noting. Office 365 email services or Word apps are some of the commonly used services. However, there are several other features that Office 365 offers. But it is estimated only 20% of those features will be used by most users.

Cloud-based programs and apps are the current big thing in an environment where we are working from remote locations and collaborating more than ever. In case you are searching for a reliable service provider for seamlessly operating and manage your business email in Tampa, FL, contact IB Systems USA. The experienced team has been handling both big and small clients for the past several years.

The post Advantages And Disadvantages Of Office 365 For Business appeared first on IB Systems USA.

1. Flexible working hours from anywhere and from any device

Office 365 migration permits your employees to access the company files away from the office without having to set up the VPNs, and it saves time and hassle. If you move to the cloud your employees can work from any place if they have access to an internet connection. It is terrific for progressive companies permitting their employees flexible working hours for better productivity. Because your files are centrally located in a data center owned by Microsoft there is a single data source available. If you make any changes to a document from home your colleagues in the office will get to see them. The days of emailing the new versions of data by using excel documents are gone.

2. Business data is secure

There are several security features associated with MS Office 365 that will make sure that the business remains secure in the Cloud. The applications of Office 365 can be accessed via TLS/SSL encryption. This ensures that if the files and communications are intercepted with malicious intent by someone, he will not be able to read them. MS continuously monitors their systems by performing regular security audits and they are constantly on the lookout for suspicious activities. They have a strong incident response protocol in operation. Other security benefits with Office 365 migration include,

· Updated antivirus signatures.

· Email protection from anti-virus software and anti-spam and malware filtering.

· Computing security measures trusted by MS.

3. Instantaneous upgrades and access available to the new features

As mentioned earlier MS is committed to making sure that your business is secure with the Cloud. Instantaneous updates are provided for all Office 365 solutions. You may avoid the need to go through the continuous cycle of having to update the business software manually. Be assured that the network is not susceptible to people looking to exploit older versions. You will also have access to the new features whenever they are launched permitting your employees the use of newer technologies for improving their productivity.

4. Greater mailbox storage

All businesses have a mailbox storage capability. No matter what the nature of the email is, the message remains in the inbox even in case it is spam and can be easily deleted. This may result in issues for the in-house servers and they can have their storage filled with old files that are not required for the present functionality of their business. If you can perform Office 365 migration it provides your employees the opportunity to maintain their files and emails safely within the cloud. Office 365 has a massive storage capability. It is also possible to automate the whole back-up process so that there is no need to spend time on it for manual working.

Many options become available with the Office 365 migration. You can also find the MS Office 365 partners providing advice on the situation you are facing. If you live in Clearwater, FL area you can get in touch with IB Systems USA for further advice about Office 365 migration.

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Lately, a lot of organizations are talking about the possibility of making a big step in terms of software an upgrade to Microsoft Office 365, the latest version of the giant’s editing pack. However, a lot of people are scared of change and just the idea of switching from what they have been using for years to something new scares them. But it this case, change can be incredibly good!

The new and improved Office 365 comes with a ton of great features, so we believe that anybody who’s still holding back should be aware of them, in order to stop missing out and press that “upgrade” button already.

Without much further ado, these are five of the most important reasons why you should step up your Office game!

Having everything in one place

Just imagine: a text editor, a spreadsheet manager, a presentation wizard, as well as an email client, alongside a lot of extras, like cloud storage, and many more, under one big umbrella. This is exactly what you’re getting when making the switch to Microsoft Office 365, resulting in seamless user experience.

But this is not everything, as all apps were designed to allow real-time collaboration, which is pretty much the biggest advantage of the upgrade. At least for us!

It’s ready to use in a few minutes

Moving on, we definitely shouldn’t forget about installing the latest Office version locally or even running an online version of any or all the available apps. To achieve this, you need the Active Directory credentials and voila!, you can access your email, contacts, calendar, or if needed, create or edit new documents online.

Microsoft Office 365 has a quick installation process, as everything you need to do is head over to Office.com, look for “Install Office Apps” and select your version. In our case, 365. In a matter of seconds, you will get instant access to everything the package contains. Seriously, it’s that easy.

Automatic updates

Forget about the old-fashioned way of updating Office, when you had to install the latest version on each machine in your organization or push it out using management tools like Group Policy, for example.

Dead and gone are these with Office 365, as all updates are downloaded and installed automatically. Just like it’s done on Windows. As a bonus, the system admin can set up all users through a standard or targeted release, depending on the internal policies!

Probably the best support available

Another thing we really like about the latest Office, even though we don’t like using it, but that’s another story, is their stellar support. Everything is managed within the Admin Center, the place where you can send all your requests, directly to Microsoft.

Additionally, users can be added and removed through the Admin Center, the same place where security settings are managed and user reports and stats are checked.

World-class security

Last – but not least – we should take a few moments and remind everybody that Office 365 is 100% safe and secure. After all, it’s backed by a tech giant, right?

Besides spam and malware filtering, the update comes with extra layers of security, preventing data loss, offering multi-factor authentication, as well as advanced protection against threats. Oh, and it’s hosted in the cloud, through Microsoft’s Azure, so the technical staff within your company should worry about any data center maintenance.

Sounds good, we know. If you’re looking forward to proceeding with the update but the lack of time or proper technical knowledge is an issue, the team at IB Systems is the one to call. With over 20 years of experience, they can put your team up to date, allowing them to enjoy the full range of Office 365 features in no time.

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