A large benefit you can find when migrating to Office 365 Email is how scalable it is! You only pay for what your company utilizes with Office 365. As your company grows, you may expand upon how you employ Office 365. And should one employ seasonal employees on the payroll, they’ll only be charged for them in the months they’re working.

A second pro of migrating to Office 365 Email is easing your mind. You can be assured that your information is safe, as Microsoft data centers follow established credentials. Add this to the fact that Microsoft stays up to date on the latest innovations, and is constantly looking for ways to improve Office 365.

Reflect for a moment to consider your company’s network. By migrating to Office 365 Email, you may be capable of cutting down on how many servers you use. Plus it might be easier for your staff to interact with each other by using instant messaging and additional tools.

And we surely can not forget about how well it performs with the means you already possess for your company. Your employees will still be competent to utilize PowerPoint, Excel, OneNote, Word, Project, Visio, Publisher, and more.

Migrating to Office 365 Email will allow you to have maintenance-free functions. Many may not realize it, but Microsoft provides a 99.9% uptime assurance. Add in access to 24/7 telephone and web aid, and you can be assured your company will be taken care of in the worst of situations.

If you’re worried regarding ease of use, don’t be! Office 365 is simple to use. There is not any intensive training required to set it up or use it. Therefore, any one of your employees will be able to operate it from day one. And should you need help, there are lots of videos Microsoft has uploaded on YouTube.

Do you like the thought of being capable to operate whenever, wherever you desire? Well, if you plan on migrating to Office 365 Email, this can become a reality. Reply to a customer’s complaint when on vacation halfway across the country. Use your phone while making a pit stop on a Sunday drive. Since all documents are on OneDrive, you can easily access them from any device from a Blackberry phone to a Mac computer.

Did you know that with Office 365 Email, there is safe high-cloud availability and information security? Your employees will be permitted entry to information on the cloud. It is much safer this way as there is not any waiting when servers have a mishap. Nor will one have to wait for technical breakdowns, or disasters such as fires, earthquakes, tornadoes, hurricanes, or power outages.

Microsoft Office is a proficient service that allows probable clients to see your company is sincere about what you do. You can truly set your corporation apart from the competition by not using ad-supported products.

If migrating to Office 365 Email sounds like a good idea for your company, but you are still not sure, consider contacting a professional, such as IB Systems USA in Tampa Bay, FL. With business needs changing regularly, this company can assist you in different aspects to make your corporation better.

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Cost-Effective

Cloud-based email being a subscription service model offers significant savings to implement and maintain the environment. Moving to Cloud-based email lets you get rid of the large capital outlay and convert your email to a monthly or an annual operational expense.

Scalable and Flexible

Cloud-based emails are scalable and allow you to increase your email capacity without doing major changes to the existing environment. Increased scalability ensures that your organization experiences simplicity of adjusting the user license counts, compute capacity, and adjust storage capacity based on specific needs.

Improves Uptime

Uptime is the next benefit of Cloud-based email that allows better email usage. As most Service providers are using multiple redundant sites, and data gets stored in the cloud, an organization experiences better uptime and disaster recovery response times compared to organizations using on-premises solutions.

Simplifies Administration

The administration of your email system is simplified after moving to a Cloud-based email system. You don’t need to worry about maintenance or version control issues that might come up. Like all web-based applications, Cloud-based email simplifies administration needs.

Improves Security

Using a Cloud-based email system lets your corporate emails reside in an off-site and highly protected location which makes it more secure than on-premises services. Cloud-based email providers such as Microsoft devote more resources to secure their facilities compared to smaller organizations.

Offers Remote Access

A Cloud-based email system gives your workers remote access to use their emails from wherever they want. This increases productivity and supports the growing trend of remote work in most organizations globally. You can access Cloud-based emails from anywhere in the world and any time during the day. You only need an internet connection to access it. This benefit is highly appreciated by most remote workers.

Advantages and Disadvantages of Cloud-Based Email

After reading the benefits above, you must have understood if Cloud-based emails can be useful for your organization. We have summarized some advantages and disadvantages of this system below:

Advantages

• Doesn’t need the hiring of any dedicated IT staff for managing internal email servers resulting in substantial cost savings
• Scalable and flexible based on your needs. Scaling or downsizing is possible with a few clicks on your system
• Advanced security as Cloud-based emails is always up-to-date with the latest security features and patches
• There is no need of purchasing software unless you look for a front-end redundancy
• Email is stored in the cloud means if a system goes down, it is still backed up
• Easily integrate mobile devices in your workplace
• A service-oriented model helps in creating a better service relationship compared to typical sell and forget software

Disadvantages

• Regular costs per user which adds up over time
• The Cloud service provider is responsible to secure your service and offer information to secure it. Opting for an unreliable service provider might mean you do not get access to information that you should have.
• Cloud-based email means you have limited physical control over your emails which means you should be picking a service provider that you can trust.

In case you are searching for an experienced service provider to help you with business solutions and optimizing your website better in Tampa, FL, contact IB Systems USA. They are an experienced team that has been serving businesses over the last several years. Being a full-fledged marketing company, they can offer the best solutions to do business better.

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The Best Things About Office 365
One of the biggest benefits of using Office 365 is the flexibility to work on it from any location where you can connect to the internet. As it’s completely cloud-based, you can access business emails, Office Programs, and files from any location or device connected to the internet. The desktop-only version of Office can be installed on up to 5 devices per user. These features are highly useful for companies that work with remote employees and operate from multiple locations.

Easy Collaboration
The collaboration features of Office 365 are great, especially when you work in teams. It offers you the flexibility of enabling multiple users to edit and contribute to the same document. They can work on the same version in real-time than working on multiple versions that are later required to be combined.

The program also offers direct access to your files instead of sending them as attachments. Hence, people will now be able to make changes to a single file instead of saving their changes and creating multiple copies of the same file. It also comes with a versioning feature that lets you go back and check older versions.

Gives Access To Latest Versions of Programs
Office 365 offers you access to the latest versions of Office at no extra charge. It provides the latest and the best features without the need of uninstalling or reinstalling Office on every machine. Additionally, Microsoft provides constant upgrades to features across programs and gives access to all its users.

Customized Plans
Office 365 gives you an option to select plans where each includes different features and programs. As each individual in a company doesn’t need the same thing, you have the flexibility of mixing and matching plans. Hence you will not need to pay extra for services that you won’t be using. Switching from one plan to the other is also easy if you think you need to add more features to what you have already subscribed for.

Subscription-Based Payment
Being a subscription-based service, you shell out lower amounts as a monthly fee per user. You won’t have to pay a large lump sum upfront for using Office 365 and its features.

Better Security
Security is a concern for Cloud-based applications but you will be happy to know that Office 365 comes with several advanced security measures. Encrypted business emails, data loss prevention, mobile device management, and advanced threat analysis are some of the numerous security benefits integrated with this program.

The Things You Might Not Like
Like everything comes with both benefits and flaws, Office 365 also has a few issues which we feel can trouble you while using it. Let’s discuss some of those.

Connectivity Is Essential
In case there is no connectivity, you might not be able to access work. Being a cloud-based service, the absence of an internet connection doesn’t allow you to access your files. In case you don’t have a reliable internet connection, this is not the best service for you.

Subscription Based
The subscription feature is both a benefit and a drawback for this service. It depends on your usage and budget. Many users would prefer spending a one-time payment to purchase Office 365 than spending a fixed subscription amount each year.

Compatibility Issues With Business Apps
Access to the latest Office programs also comes with compatibility issues with other programs. Office 365 supports accessing older versions of Office programs but it’s always important to check compatibility with the applications you use before you upgrade Office.

Takes Efforts To Stay Updated With Changing Features
The features of the service change frequently and although you have access to the best and latest version, it can be hard to keep up with lessor known programs like Yammer or Delve.

Most Users Use Only 20% Off All Features
Although it isn’t a con, but worth noting. Office 365 email services or Word apps are some of the commonly used services. However, there are several other features that Office 365 offers. But it is estimated only 20% of those features will be used by most users.

Cloud-based programs and apps are the current big thing in an environment where we are working from remote locations and collaborating more than ever. In case you are searching for a reliable service provider for seamlessly operating and manage your business email in Tampa, FL, contact IB Systems USA. The experienced team has been handling both big and small clients for the past several years.

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1. Flexible working hours from anywhere and from any device

Office 365 migration permits your employees to access the company files away from the office without having to set up the VPNs, and it saves time and hassle. If you move to the cloud your employees can work from any place if they have access to an internet connection. It is terrific for progressive companies permitting their employees flexible working hours for better productivity. Because your files are centrally located in a data center owned by Microsoft there is a single data source available. If you make any changes to a document from home your colleagues in the office will get to see them. The days of emailing the new versions of data by using excel documents are gone.

2. Business data is secure

There are several security features associated with MS Office 365 that will make sure that the business remains secure in the Cloud. The applications of Office 365 can be accessed via TLS/SSL encryption. This ensures that if the files and communications are intercepted with malicious intent by someone, he will not be able to read them. MS continuously monitors their systems by performing regular security audits and they are constantly on the lookout for suspicious activities. They have a strong incident response protocol in operation. Other security benefits with Office 365 migration include,

· Updated antivirus signatures.

· Email protection from anti-virus software and anti-spam and malware filtering.

· Computing security measures trusted by MS.

3. Instantaneous upgrades and access available to the new features

As mentioned earlier MS is committed to making sure that your business is secure with the Cloud. Instantaneous updates are provided for all Office 365 solutions. You may avoid the need to go through the continuous cycle of having to update the business software manually. Be assured that the network is not susceptible to people looking to exploit older versions. You will also have access to the new features whenever they are launched permitting your employees the use of newer technologies for improving their productivity.

4. Greater mailbox storage

All businesses have a mailbox storage capability. No matter what the nature of the email is, the message remains in the inbox even in case it is spam and can be easily deleted. This may result in issues for the in-house servers and they can have their storage filled with old files that are not required for the present functionality of their business. If you can perform Office 365 migration it provides your employees the opportunity to maintain their files and emails safely within the cloud. Office 365 has a massive storage capability. It is also possible to automate the whole back-up process so that there is no need to spend time on it for manual working.

Many options become available with the Office 365 migration. You can also find the MS Office 365 partners providing advice on the situation you are facing. If you live in Clearwater, FL area you can get in touch with IB Systems USA for further advice about Office 365 migration.

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How many times have you received an email that was in all capital letters? When people see emails or texts written in all caps, they assume the person is yelling. Sometimes all capital emails occur because our finger accidentally pushes the caps lock button. And you may not and chances are if you look at your fingers while typing instead of the screen, you may not notice until you have a whole paragraph typed out. So you go back and erase everything you wrote to fix it. Not only is this wasting precious time you could use for something else, but you could easily forget to add something in your message if you are forced to erase it.

The good thing is that you can easily change this with a simple trick. Many are not aware of this email advice, so feel free to share it with all your co-workers. Simply hold down on the shift button after highlighting the text that needs to be changed to lower letters. Then click on F3. This will immediately make any capital text into lower case. It also works by changing lowercase to upper case. You may use this in Outlook, PowerPoint, and other Microsoft programs.

If you are a slow typer, one of the best email advice tidbits we can offer you is to speak it. This saves you much irritation when mistakes occur. No matter what device you use for your emails, you can simply speak and your email will be written. If you have a tablet or a smartphone, look for the small microphone symbol. Click on it, say what you wish to be written, and watch it appear on the screen. You will also need to say your punctuation, such as period, exclamation point, or comma. If you use this program, you will need to speak clearly and enunciate your words. You can talk fast if you wish, but just make sure you are understandable.

You can also speak on Windows using the Cortana assistant. If you use G-mail, you may wish to use one of the free Chrome browser extensions.

It is crucial to send emails at the right time. How many times have you received either an email or phone call and was turned off because it was the wrong time? Maybe you received a phone call from a telemarketer on a Sunday or were called after an acceptable hour at night. Chances are, you were not super happy, so you did not care about what the person on the other end was selling or talking about. The same goes for email. There are certain times of the day that are better to have your email read.

It can be a trick to figure out when to send an email. Some say right in the morning is most beneficial, but others say right before or right after lunch. Honestly, what works for one company may not work the best for another. Our email advice from Pure360, which is an email marketing firm, says that sending an email before 10 am is a good time. They also feel that between 2 and 3 in the afternoon works well, along with between 7 and10 pm.

If you will not be available to send emails at these times, you can always schedule your emails to be sent at the correct times. An example of this is that Outlook has an option to delay delivery by clicking options after composing a message, the tap on delay delivery. The final step is to tap on do not deliver before.

If you are still uncertain about what email advice to follow, consider contacting IB Systems USA. With a professional service on your side, you can be sure that your emails will be sent at the best times in the most professional manner possible.

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For those of you who aren’t familiar with Lotus Notes, it’s mainly an environment for messaging and app development, acquired by IBM for a then-record fee of $3 billion. In the meantime, the original Notes platform was rebranded as Domino, while the actual Notes name was kept for the client. However, as soon as Microsoft’s Outlook was introduced, the enthusiasm around Domino faded.

Back to the present days, there is a whole new roadmap now, promising to deliver a new version of Lotus Notes in 2018, as well as another one in 2019. As for the one we’re getting soon, it’s absolutely loaded with goodies!

Over the past weeks, the IBM staff toured across Asia, explaining crowds what they should expect from Domino 10, currently available as a closed Beta. And since you’re all looking forward to knowing when it will go live, IBM collaboration executive Mat Newman revealed that a second beta will be available by the end of July 2018.

Specifically, this beta will offer the possibility to test Domino (for Windows and Linux), the Notes client (for Windows and Mac), Notes, Designer and Admin clients (for Windows), Verse on Premises (for Windows and Linux) and, finally, the DominoDB NPM package for Node.js.

Obviously, the latter is the most important item, considering that one of the main reasons why Lotus Notes didn’t manage to “shine” was because the development environment was pretty much a silo. Therefore, integrating Node.js will transform it and give users the possibility to come up with more modern and portable apps.

But this is not everything…

Verse on Premises is another thing we’re looking forward to, as it’s considered IBM’s attempt at creating a new and sleek collaboration tool that relies on analytics to help discover the messages that need attention.

Besides this, we’re also waiting to see IBM’s multimedia and instant messaging collaboration tool, expected by Domino shops who just don’t want to be left behind by Slack or Microsoft Team users.

Finally, we should mention the fact that there are actually way more features to be launched with this new version, including tablet support, Docker images, as well as telemetry readable by New Relic. All these can take Lotus Notes to the same level as many other modern applications.

As for Domino 11, it’s expected to make its debut in 2019, promising to bring a low-code development environment, similar to what Oracle, Salesforce and ServiceNow are already doing.

IB Systems USA, Florida’s sole IBM Lotus Foundations business partner, will be among the first to make use of the new and improved platform. Providing consulting services in IBM Lotus Notes and Domino technology since 1994, they can provide all the help you need to integrate the new version into your business.

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The email skirmishes of the 1990s

If you kept yourself in the loop about the email conflicts of the 1990s, you must have lapped up the aggressive conflicts between the IT behemoths for dominating the electronic mail territory. Microsoft’s Outlook which was innovated by a team that upstaged the unit overseeing the development of Exchange was nearly on the brink of being discarded. Outlook was on the way of meeting the same fate as Chrome effects that sunk without a trace.

IBM had taken over Lotus and could have edged past Microsoft with Lotus Notes but GE’s Forced Ranking employee ranking methodology spoiled the show. Microsoft’s top management, either fortuitously or by design, did not introduce Forced Ranking and thus Exchange was spared from being sidelined, and you know what happened eventually.

Dominance can be heady and can backfire

That you need to adapt with the times and periodically reinvent yourself doesn’t apply more than in the world of information technology. You cannot afford to rest on your laurels and Microsoft surely was on its feet right from the 1990s through to the time it drove Netscape out of the market by unethically bundling IE with Windows. Microsoft was so smug with IE that even misfires of some Window releases could not help it shake free from its overconfidence that the browser will dominate smartphones. Windows looked good on desktops and laptops but were elbowed out by Apple, Google, and Amazon when it came to interfacing with tablets and smartphones.

However, Microsoft continued to dominate the email scene with Exchange as it received an impetus courtesy the plethora of open-source platforms ensuring that Gmail kept occupying the maximum consumer space. Even entrepreneurs and business organizations persisted with their use of Exchange as the preferred commercial email platform despite the fact that Outlook remained static and looked pretty much the same as it did in the nineties.

IBM is poised for a comeback with Verse

The rumor mills are agog with buzzes that IBM can pose a serious challenge to Exchange with its Verse offering. And to up the ante against Microsoft, it has entered into a tactical alliance with Apple to shore up its marketing arm and add teeth to this department. IBM has seen to it that Verse is unmistakably user-focused and done away with the antiquated LIFO (last in first out) email supervision system. Verse places the user at the nerve-center of attention by adding layers or stratum with respect to perceptive computing in order to mechanize greater part of the emailing process as well as immunizing the user from committing project inhibiting or career damaging gaffes.

Appropriate utilization of Verse will mean a self-developing and correcting email assuring the writer that there are no grammatical or spelling errors. Additionally, the offering ensures that even the email’s intonation is relevant. The editions of Verse in the future will allow the user to concentrate on messages that demand his or immediate attention as the version will come with add-ons that’ll help in responding to routine questions that are sent via emails and instant messages. What IBM now needs is a CEO who has to be more user-directed to make Verse more user-intensive.

Picture Credit : Peggy Marco             

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