1. Flexible working hours from anywhere and from any device

Office 365 migration permits your employees to access the company files away from the office without having to set up the VPNs, and it saves time and hassle. If you move to the cloud your employees can work from any place if they have access to an internet connection. It is terrific for progressive companies permitting their employees flexible working hours for better productivity. Because your files are centrally located in a data center owned by Microsoft there is a single data source available. If you make any changes to a document from home your colleagues in the office will get to see them. The days of emailing the new versions of data by using excel documents are gone.

2. Business data is secure

There are several security features associated with MS Office 365 that will make sure that the business remains secure in the Cloud. The applications of Office 365 can be accessed via TLS/SSL encryption. This ensures that if the files and communications are intercepted with malicious intent by someone, he will not be able to read them. MS continuously monitors their systems by performing regular security audits and they are constantly on the lookout for suspicious activities. They have a strong incident response protocol in operation. Other security benefits with Office 365 migration include,

· Updated antivirus signatures.

· Email protection from anti-virus software and anti-spam and malware filtering.

· Computing security measures trusted by MS.

3. Instantaneous upgrades and access available to the new features

As mentioned earlier MS is committed to making sure that your business is secure with the Cloud. Instantaneous updates are provided for all Office 365 solutions. You may avoid the need to go through the continuous cycle of having to update the business software manually. Be assured that the network is not susceptible to people looking to exploit older versions. You will also have access to the new features whenever they are launched permitting your employees the use of newer technologies for improving their productivity.

4. Greater mailbox storage

All businesses have a mailbox storage capability. No matter what the nature of the email is, the message remains in the inbox even in case it is spam and can be easily deleted. This may result in issues for the in-house servers and they can have their storage filled with old files that are not required for the present functionality of their business. If you can perform Office 365 migration it provides your employees the opportunity to maintain their files and emails safely within the cloud. Office 365 has a massive storage capability. It is also possible to automate the whole back-up process so that there is no need to spend time on it for manual working.

Many options become available with the Office 365 migration. You can also find the MS Office 365 partners providing advice on the situation you are facing. If you live in Clearwater, FL area you can get in touch with IB Systems USA for further advice about Office 365 migration.

The post Advantages Of Office 365 Migration appeared first on IB Systems USA.

Google announced Gmail back in 2004 when their solution was offering just 1GB of storage space, not to mention that it was considered an April Fool’s Day joke, since it was released on April 1. As for Outlook, it’s basically a reinvented Hotmail, which is around ever since 1996. Eventually, Microsoft bought Hotmail the following year and rebranded it as MSN Hotmail, then Windows Live Hotmail. Finally, in 2013, they reached the final name: Outlook.

Ok, so we know their history, but in terms of features and offerings, which one is better?

Interface

From this point of view, both clients come with a clean interface, offering a couple of default colour themes. While Outlook borrows a few design characteristics from Windows’ UI style – also known as Metro – Gmail recently went through a redesign which improved the user experience, as it puts the accent on simplicity, allowing the users the concentrate more on emails.

Storage

As mentioned above, Gmail is now offering a lot more than in 2004. To be more specific, users have 15GB of free storage, but this also includes Google Drive. However, you can always buy additional storage, if you’re the type of users that get tons of emails per day. The size of the attachments is limited, to a maximum of 25MB.

As for Outlook, it offers the same amount of storage for each account, but until recently, it was unclear how much storage you get, depending on what other Microsoft products you are using. However, if you have an Office 365 subscription, you eventually get 1TB of storage.

Folders and labels

Gmail managed to differentiate itself from the competition, as it offered labels instead of folders. This allowed users to tag their messages using different labels, instead of moving emails from one place to another. However, emails are now organized into Primary, Social, Promotions and Updates tabs, saving you a lot of time.

Moving on to Outlook, it has a classic folder structure and uses categories instead of labels. You can put a message in multiple categories, while the client itself tags specific messages with categories accordingly. This feature is known as Quick View.

Extensions and integrations

As you would expect, Gmail can be easily integrated with Google Docs, so you can – for example – open up attachments in Google Apps, then save them to Drive. And this is not everything since there are a lot more third-party apps which can be integrated within Gmail, besides traditional ones, part of the Google ecosystem.

In Outlook’s case, there’s still a lot of work to do from this point of view. Still, the email client integrates perfectly with Office 365 apps, as well as OneDrive, not to mention the ability to easily access Word, Excel, PowerPoint and OneNote Online.

Despite the differences between the two clients, as well as their plus and minuses, we can’t exactly decide upon the best. Sure, a lot of people claim that Gmail is by far the best option, due to its seamless integration with Google services, but in the end, it’s just a matter of personal preferences.

If you have trouble deciding which of these two is the best for your business, IB Systems can provide the support needed. Backed by more than 20 years of experiences, a team of experts is always ready to give you the advice you need in your decision-making process.

The post Gmail vs Outlook – What Should I Use? appeared first on IB Systems USA.