A large benefit you can find when migrating to Office 365 Email is how scalable it is! You only pay for what your company utilizes with Office 365. As your company grows, you may expand upon how you employ Office 365. And should one employ seasonal employees on the payroll, they’ll only be charged for them in the months they’re working.

A second pro of migrating to Office 365 Email is easing your mind. You can be assured that your information is safe, as Microsoft data centers follow established credentials. Add this to the fact that Microsoft stays up to date on the latest innovations, and is constantly looking for ways to improve Office 365.

Reflect for a moment to consider your company’s network. By migrating to Office 365 Email, you may be capable of cutting down on how many servers you use. Plus it might be easier for your staff to interact with each other by using instant messaging and additional tools.

And we surely can not forget about how well it performs with the means you already possess for your company. Your employees will still be competent to utilize PowerPoint, Excel, OneNote, Word, Project, Visio, Publisher, and more.

Migrating to Office 365 Email will allow you to have maintenance-free functions. Many may not realize it, but Microsoft provides a 99.9% uptime assurance. Add in access to 24/7 telephone and web aid, and you can be assured your company will be taken care of in the worst of situations.

If you’re worried regarding ease of use, don’t be! Office 365 is simple to use. There is not any intensive training required to set it up or use it. Therefore, any one of your employees will be able to operate it from day one. And should you need help, there are lots of videos Microsoft has uploaded on YouTube.

Do you like the thought of being capable to operate whenever, wherever you desire? Well, if you plan on migrating to Office 365 Email, this can become a reality. Reply to a customer’s complaint when on vacation halfway across the country. Use your phone while making a pit stop on a Sunday drive. Since all documents are on OneDrive, you can easily access them from any device from a Blackberry phone to a Mac computer.

Did you know that with Office 365 Email, there is safe high-cloud availability and information security? Your employees will be permitted entry to information on the cloud. It is much safer this way as there is not any waiting when servers have a mishap. Nor will one have to wait for technical breakdowns, or disasters such as fires, earthquakes, tornadoes, hurricanes, or power outages.

Microsoft Office is a proficient service that allows probable clients to see your company is sincere about what you do. You can truly set your corporation apart from the competition by not using ad-supported products.

If migrating to Office 365 Email sounds like a good idea for your company, but you are still not sure, consider contacting a professional, such as IB Systems USA in Tampa Bay, FL. With business needs changing regularly, this company can assist you in different aspects to make your corporation better.

The post The Advantages Of Migrating To Office 365 Email appeared first on IB Systems USA.

The Best Things About Office 365
One of the biggest benefits of using Office 365 is the flexibility to work on it from any location where you can connect to the internet. As it’s completely cloud-based, you can access business emails, Office Programs, and files from any location or device connected to the internet. The desktop-only version of Office can be installed on up to 5 devices per user. These features are highly useful for companies that work with remote employees and operate from multiple locations.

Easy Collaboration
The collaboration features of Office 365 are great, especially when you work in teams. It offers you the flexibility of enabling multiple users to edit and contribute to the same document. They can work on the same version in real-time than working on multiple versions that are later required to be combined.

The program also offers direct access to your files instead of sending them as attachments. Hence, people will now be able to make changes to a single file instead of saving their changes and creating multiple copies of the same file. It also comes with a versioning feature that lets you go back and check older versions.

Gives Access To Latest Versions of Programs
Office 365 offers you access to the latest versions of Office at no extra charge. It provides the latest and the best features without the need of uninstalling or reinstalling Office on every machine. Additionally, Microsoft provides constant upgrades to features across programs and gives access to all its users.

Customized Plans
Office 365 gives you an option to select plans where each includes different features and programs. As each individual in a company doesn’t need the same thing, you have the flexibility of mixing and matching plans. Hence you will not need to pay extra for services that you won’t be using. Switching from one plan to the other is also easy if you think you need to add more features to what you have already subscribed for.

Subscription-Based Payment
Being a subscription-based service, you shell out lower amounts as a monthly fee per user. You won’t have to pay a large lump sum upfront for using Office 365 and its features.

Better Security
Security is a concern for Cloud-based applications but you will be happy to know that Office 365 comes with several advanced security measures. Encrypted business emails, data loss prevention, mobile device management, and advanced threat analysis are some of the numerous security benefits integrated with this program.

The Things You Might Not Like
Like everything comes with both benefits and flaws, Office 365 also has a few issues which we feel can trouble you while using it. Let’s discuss some of those.

Connectivity Is Essential
In case there is no connectivity, you might not be able to access work. Being a cloud-based service, the absence of an internet connection doesn’t allow you to access your files. In case you don’t have a reliable internet connection, this is not the best service for you.

Subscription Based
The subscription feature is both a benefit and a drawback for this service. It depends on your usage and budget. Many users would prefer spending a one-time payment to purchase Office 365 than spending a fixed subscription amount each year.

Compatibility Issues With Business Apps
Access to the latest Office programs also comes with compatibility issues with other programs. Office 365 supports accessing older versions of Office programs but it’s always important to check compatibility with the applications you use before you upgrade Office.

Takes Efforts To Stay Updated With Changing Features
The features of the service change frequently and although you have access to the best and latest version, it can be hard to keep up with lessor known programs like Yammer or Delve.

Most Users Use Only 20% Off All Features
Although it isn’t a con, but worth noting. Office 365 email services or Word apps are some of the commonly used services. However, there are several other features that Office 365 offers. But it is estimated only 20% of those features will be used by most users.

Cloud-based programs and apps are the current big thing in an environment where we are working from remote locations and collaborating more than ever. In case you are searching for a reliable service provider for seamlessly operating and manage your business email in Tampa, FL, contact IB Systems USA. The experienced team has been handling both big and small clients for the past several years.

The post Advantages And Disadvantages Of Office 365 For Business appeared first on IB Systems USA.

1. Flexible working hours from anywhere and from any device

Office 365 migration permits your employees to access the company files away from the office without having to set up the VPNs, and it saves time and hassle. If you move to the cloud your employees can work from any place if they have access to an internet connection. It is terrific for progressive companies permitting their employees flexible working hours for better productivity. Because your files are centrally located in a data center owned by Microsoft there is a single data source available. If you make any changes to a document from home your colleagues in the office will get to see them. The days of emailing the new versions of data by using excel documents are gone.

2. Business data is secure

There are several security features associated with MS Office 365 that will make sure that the business remains secure in the Cloud. The applications of Office 365 can be accessed via TLS/SSL encryption. This ensures that if the files and communications are intercepted with malicious intent by someone, he will not be able to read them. MS continuously monitors their systems by performing regular security audits and they are constantly on the lookout for suspicious activities. They have a strong incident response protocol in operation. Other security benefits with Office 365 migration include,

· Updated antivirus signatures.

· Email protection from anti-virus software and anti-spam and malware filtering.

· Computing security measures trusted by MS.

3. Instantaneous upgrades and access available to the new features

As mentioned earlier MS is committed to making sure that your business is secure with the Cloud. Instantaneous updates are provided for all Office 365 solutions. You may avoid the need to go through the continuous cycle of having to update the business software manually. Be assured that the network is not susceptible to people looking to exploit older versions. You will also have access to the new features whenever they are launched permitting your employees the use of newer technologies for improving their productivity.

4. Greater mailbox storage

All businesses have a mailbox storage capability. No matter what the nature of the email is, the message remains in the inbox even in case it is spam and can be easily deleted. This may result in issues for the in-house servers and they can have their storage filled with old files that are not required for the present functionality of their business. If you can perform Office 365 migration it provides your employees the opportunity to maintain their files and emails safely within the cloud. Office 365 has a massive storage capability. It is also possible to automate the whole back-up process so that there is no need to spend time on it for manual working.

Many options become available with the Office 365 migration. You can also find the MS Office 365 partners providing advice on the situation you are facing. If you live in Clearwater, FL area you can get in touch with IB Systems USA for further advice about Office 365 migration.

The post Advantages Of Office 365 Migration appeared first on IB Systems USA.

How many times have you received an email that was in all capital letters? When people see emails or texts written in all caps, they assume the person is yelling. Sometimes all capital emails occur because our finger accidentally pushes the caps lock button. And you may not and chances are if you look at your fingers while typing instead of the screen, you may not notice until you have a whole paragraph typed out. So you go back and erase everything you wrote to fix it. Not only is this wasting precious time you could use for something else, but you could easily forget to add something in your message if you are forced to erase it.

The good thing is that you can easily change this with a simple trick. Many are not aware of this email advice, so feel free to share it with all your co-workers. Simply hold down on the shift button after highlighting the text that needs to be changed to lower letters. Then click on F3. This will immediately make any capital text into lower case. It also works by changing lowercase to upper case. You may use this in Outlook, PowerPoint, and other Microsoft programs.

If you are a slow typer, one of the best email advice tidbits we can offer you is to speak it. This saves you much irritation when mistakes occur. No matter what device you use for your emails, you can simply speak and your email will be written. If you have a tablet or a smartphone, look for the small microphone symbol. Click on it, say what you wish to be written, and watch it appear on the screen. You will also need to say your punctuation, such as period, exclamation point, or comma. If you use this program, you will need to speak clearly and enunciate your words. You can talk fast if you wish, but just make sure you are understandable.

You can also speak on Windows using the Cortana assistant. If you use G-mail, you may wish to use one of the free Chrome browser extensions.

It is crucial to send emails at the right time. How many times have you received either an email or phone call and was turned off because it was the wrong time? Maybe you received a phone call from a telemarketer on a Sunday or were called after an acceptable hour at night. Chances are, you were not super happy, so you did not care about what the person on the other end was selling or talking about. The same goes for email. There are certain times of the day that are better to have your email read.

It can be a trick to figure out when to send an email. Some say right in the morning is most beneficial, but others say right before or right after lunch. Honestly, what works for one company may not work the best for another. Our email advice from Pure360, which is an email marketing firm, says that sending an email before 10 am is a good time. They also feel that between 2 and 3 in the afternoon works well, along with between 7 and10 pm.

If you will not be available to send emails at these times, you can always schedule your emails to be sent at the correct times. An example of this is that Outlook has an option to delay delivery by clicking options after composing a message, the tap on delay delivery. The final step is to tap on do not deliver before.

If you are still uncertain about what email advice to follow, consider contacting IB Systems USA. With a professional service on your side, you can be sure that your emails will be sent at the best times in the most professional manner possible.

The post The Best Email Advice For Your Company appeared first on IB Systems USA.

Google announced Gmail back in 2004 when their solution was offering just 1GB of storage space, not to mention that it was considered an April Fool’s Day joke, since it was released on April 1. As for Outlook, it’s basically a reinvented Hotmail, which is around ever since 1996. Eventually, Microsoft bought Hotmail the following year and rebranded it as MSN Hotmail, then Windows Live Hotmail. Finally, in 2013, they reached the final name: Outlook.

Ok, so we know their history, but in terms of features and offerings, which one is better?

Interface

From this point of view, both clients come with a clean interface, offering a couple of default colour themes. While Outlook borrows a few design characteristics from Windows’ UI style – also known as Metro – Gmail recently went through a redesign which improved the user experience, as it puts the accent on simplicity, allowing the users the concentrate more on emails.

Storage

As mentioned above, Gmail is now offering a lot more than in 2004. To be more specific, users have 15GB of free storage, but this also includes Google Drive. However, you can always buy additional storage, if you’re the type of users that get tons of emails per day. The size of the attachments is limited, to a maximum of 25MB.

As for Outlook, it offers the same amount of storage for each account, but until recently, it was unclear how much storage you get, depending on what other Microsoft products you are using. However, if you have an Office 365 subscription, you eventually get 1TB of storage.

Folders and labels

Gmail managed to differentiate itself from the competition, as it offered labels instead of folders. This allowed users to tag their messages using different labels, instead of moving emails from one place to another. However, emails are now organized into Primary, Social, Promotions and Updates tabs, saving you a lot of time.

Moving on to Outlook, it has a classic folder structure and uses categories instead of labels. You can put a message in multiple categories, while the client itself tags specific messages with categories accordingly. This feature is known as Quick View.

Extensions and integrations

As you would expect, Gmail can be easily integrated with Google Docs, so you can – for example – open up attachments in Google Apps, then save them to Drive. And this is not everything since there are a lot more third-party apps which can be integrated within Gmail, besides traditional ones, part of the Google ecosystem.

In Outlook’s case, there’s still a lot of work to do from this point of view. Still, the email client integrates perfectly with Office 365 apps, as well as OneDrive, not to mention the ability to easily access Word, Excel, PowerPoint and OneNote Online.

Despite the differences between the two clients, as well as their plus and minuses, we can’t exactly decide upon the best. Sure, a lot of people claim that Gmail is by far the best option, due to its seamless integration with Google services, but in the end, it’s just a matter of personal preferences.

If you have trouble deciding which of these two is the best for your business, IB Systems can provide the support needed. Backed by more than 20 years of experiences, a team of experts is always ready to give you the advice you need in your decision-making process.

The post Gmail vs Outlook – What Should I Use? appeared first on IB Systems USA.

Currently, Microsoft Corp is the player dominating the market for business productivity tools – evaluated at more than $15 million, as a side note – for one main reason: Office, one of its longest-lasting products, is absolutely reliable, not to mention that IT managers don’t show any sign of willing to try something new.

Despite this, we simply can’t ignore Google’s efforts to obtain a bigger stake in this lucrative market and, after a long wait, their willingness to listen to its business customers. To be more specific, they got serious regarding the development of features for major enterprises two years ago. Automatically, the number of organizations paying for the services in the G Suite doubled, reaching more than 4 million.

Big names in the game, interested in G Suite

A big part of these customers are actually small and medium-sized companies, but this doesn’t mean that some big names haven’t signed as well. Verizon Communications Inc, Nielsen Holding Plc, and Colgate-Palmolive Co are just a few of the companies using G suite, managing to bring about 250,000 workers to the G Suite over the past years. Other big firms are also giving it a try, according to Jeffrey Mann, analyst at research firm Gartner.

“I have been talking to traditionally conservative companies in government, aerospace, financial services” that are considering buying G Suite, Mann said. “That would not have happened two years ago.”

Right now, there’s no chance for G Suite to become an Office killer, as just 15 companies listed in the S&P 500 are relying on Google’s business tools. Also, the Suite’s overall value, of $1.3 billion, is still years behind Office’s $13.8 billion, according to research data from 2016.

However, even though there’s a big market value difference between the two, analysts say that second place is not a bad spot at all. Smartphones, alongside AI, have opened several new opportunities for Google to be noticed by IT departments from big companies. And this will happen even if they don’t come any closer to Microsoft’s Office since the G Suite is actually a cornerstone of Google’s huge efforts to diversify income streams and not rely just on ad sales.

We can say that Google is managing to loosen loyalty to Microsoft, at a time when the Redmond-base giant is dealing with some serious competition from chat services like Slack or other online business tools. The idea is that Google’s low-cost set of tools managed to somehow push Microsoft to adopt a similar strategy with its Office 365, which is an online version of its popular software.

Targeting new markets

Since 2006, when it was officially introduced, schools and startups have been Google’s main targets for its Office competitors. And they made some excellent choices, offering low prices and collaborative features, like the ability to have multiple users working on a document simultaneously.

Starting with 2012, they opted for bigger, more profitable clients, while in 2016, when the whole package was rebranded, they announced that they have big plans, offering a complete package, for all sizes of businesses and, finally, giving Microsoft all the reasons to…fear them. What’s next, only time can tell.

Looking forward to finding out more about the Suite and how to get the max out of its services? IB Systems can help you with this! Providing IT, network and computer support services since 1994 for local small businesses, they have all the answers you need!

The post Is the G Suite actually better than Microsoft Office? appeared first on IB Systems USA.

Factors to consider

The type of BI platform you select depends on your needs, and there are some few important factors to take into consideration.
There is always no need to have a robust Business intelligence solution if it’s unable to interact with your business data, whether it’s accounting transactions, SQL database or details from the Customer relationship management system.

Nearly all best BI systems support a different array of data sources, and they are unique in the way they gather that information and keep it updated. Besides, the tools provide advanced features including real-time analytics of live data and predictive analytics for determining future trends.

The primary value of a BI system lies in the way the dashboard allows you to visualize the data with accessible formats such as charts, and interact with the same data to break it down into a smaller form. Lastly, one should find out if the application is self-service. How everyday users find it easy to gather and visualize data without the assistance of data scientists.

Popular Business Intelligence Applications

Qlik

Qlik is among the best BI providers. Qlik Sense is a self-service app that eases everything for everyday business users to analyze, visualize and discover a wide range of data. The company offers more powerful analytics tool, comprehensive Qlik Analytics Platform, and QlikView or enterprises. You can get QlikView and Qlik Sense both as cloud and desktop applications. If you are looking for a personalized version of Qlik, it’s free while the commercial version of Qlik is priced high.

Tableau

It’s among the original self-service BI applications. Tableau has set the standard as one of the most influential tools that offer various ways to visualize and analyze data formats. Also, it features advanced real-time and predictive analytics. While its interface is quite intuitive, it’s not that easy to learn compared to Power BI.
Tableau is available both as a desktop application for Windows and Mac. Its price is high, but you can be sure of a great BI tool.

Microsoft Power BI

Before the launch of Power Bi, many organizations used Excel to analyze and process data. Until today some organizations still use Excel, Power BI came to life as an Excel add-on before it evolved into a powerful and easy to learn self-service Business Intelligence system.
Power BI offers support to many data formats, but its strengths lie in how it integrates with the Microsoft products like Office 365. Power BI is available for free as a standard version, and the Pro version comes with extra features at an affordable price.

Other Available options

While Power BI, Qlik, and Tableau are the popular BI options in the market, there are other options available too.

IBM

IBM released the cloud-based Watson Analytics to its traditional products like Cognos.

Oracle

Oracle has one of the most powerful data visualizations and business intelligence tools popular with organizations that have Oracle enterprise software.

Salesforce

Besides having a good customer relationship management, Salesforce provides BI tools.

SAP

Business organizations that use SAP’s enterprise resource can benefit with the SAP analytics Cloud-based and self-service app.
If you are looking for ways to improve your business, implementing the latest generation of business intelligence systems will help you predict future trends as well as deliver past snapshots of recent performance. Learn more about different ways you can put your business analysis into the hands of everyone by clicking IB Systems USA.

The post Improve Your Business with the latest Advanced Business Intelligence Tools appeared first on IB Systems USA.

Handling emails and running a company can be a major chore. You can end up spending a good part of the day answering, managing, composing emails and their attachments to the point of exhaustion. Not only that but you can lose vital production time and if you’re a manager, you’ll end up missing out on important decision making and leadership duties.

The reason for this is that in the old days, snail mail could send in a good amount of mail but nowadays your online company can end up getting 10 times the number of emails vs snail mails. These emails have to addressed and processed or you could be losing sails and angering prospective customers and colleagues. If government and commerce are trying to reach you via email, you might miss these vital communications among the avalanche of daily emails.

Things like social media can be the big tsunami of inbound emails. Ever once and a while you may post something that garners the public’s attention, aka has gone viral and you’ll end up with more emails than you can handle.

Microsoft Office 365 has a suite of products that can help along the way, but it can’t do everything like discern which emails are of utmost importance and how to handle them efficiently and with courtesy. When situations arise like this, you need someone to come in and put a lasso on the emails.

A contractor that knows Microsoft Office 365 and can handle your emails. You just don’t want some knucklehead company to do it, but a real professional one that has the staff that understands the software and the importance of your clientele. A company that is so familiar with Microsoft 365 that you can practically sit back and devote your time to equally important matters or just takes it easy on yourself. A stressed out worker is an unproductive worker.

It’s Not Just One Thing
Email support isn’t just answering and coordinating emails to confused customers. It calls for knowing the full way that Microsoft Office 365 works. This includes all services and functions. So much communication software works with the program that it can boggle the mind. When customers need questions answered you’ve got ot reply a soon as possible and as precisely as possible.

This calls for a team that knows the ins and outs of the software and can plan and acts during any contingency. They have to be on their toes, courteous, and effective. You just don’t want someone to answer every complicated email with the same answer. You want a team that can look at each email and responds specifically without the technobabble.

The Team To Call
IB Systems USA (ibsi-us.com) is the kind of company you’re looking for regarding Microsoft Office 365 email support.
Their staff is top notch professional in a myriad number online business specialties. They have the experience and dedication your hard earned dollar deserves. Their knowledge of how Microsoft Office 365 works are awesome and their integrity when it comes to standing by their clients is not even arguable.

They’ve been in business for many years with a track record not many can match worldwide. Not only that, they know some people don’t have the budgets to get superior or premium service and will work with you regarding your budgetary constraints and show you how to get the best bang for your buck.
So don’t let your Microsoft Office 365 email duties get the best of you. Let IB Systems (https://www.ibsi-us.com) take the stress off your chest.

The post Microsoft Office 365 Is Essential appeared first on IB Systems USA.

Although email migration is not one of the easiest tasks to complete, it’s not the hardest either. Specifically, companies that elect to utilize verified and reputable cloud-based services can especially benefit by avoiding such a redundant, advanced, and time-consuming task.

Regardless of the type of manufacturing business or product one is responsible for producing and selling, Microsoft 365 migration has a variety of benefits. Cloud computing and correspondence sharing benefit from a security aspect as they often rely on not only encrypted data and data-transfer, but also other software or programs in correlation with their data-systems – or in this case, the application of Microsoft 365 and their business.

The optimization of email protection and spam-protection is quite prevalent with Office 365, as it’s approached from a variety of angles. In particular, the benefits of migrating office 365 and your business along with it’s data include in most cases 24/7 security, monitoring, and available IT services to update, modify, or troubleshoot new changes to your company, website, and product-data.
The popularity of Office 365 and migration for companies also lies within the ability to manage – or micromanage – any and all data interactions, communications, or changes from anywhere in the world – thanks to cloud-computing technology! Case in point, business owners or executives can much more swiftly manage administrative controls, accounts, and more – all through office 365 administrative tools in combination with “cloud-control”.

For any business, large or small, Office 365 migration should not be underestimated. In fact, through nearly every case it’s necessary to setup a temporary server or model to continue servicing correspondences, customer data, purchases, transactions, and more. This is not a simple task – and necessary professional services is highly recommended along the way.
Cloud-based communication service providers not only aid in migration transfer with Office 365, but they also provide efficient support, storage, data, and product-data re-routing.

Many customers and businesses alike might make the claim that the business-purpose or feature of Faxing is a part of the past. While it’s not something directly tied into Office 365 or available migration, it’s still not to say that document or data-sharing cannot be effectively completed in a secure, efficient manner.

Thanks to IP-based network security features, cloud-based technology along with Office 365 migration and reputable cloud-based services can combine and even custom-tailor features that allow document, via PDF sharing in a secure, encrypted manner.
Telephone conferences, video, imaging, and other forms of telecommunication can also be migrated through such cloud technology, and will not necessarily be excluded from future Office 365 technologies and migration expansion.

Calendar systems, booking applications, systems, and innovate technology are all also possible, easily developed through cloud supported technology, Office 365 migration to your business, and a commitment to providing steady, quality service and accessibility to one’s business customers – and even prospective business affiliates.

Migrating Email over to Office 365 does not necessarily deduce current email-formatting or management-style accounts. Thanks to the flexibility of Office 365, continued updates, features, and dynamic cloud-providing services, the options are nearly limitless!

The post Office 365 Migration Equates to Security Enhancement appeared first on IB Systems USA.