We bet that you had one of those days when, despite working all day long, you just didn’t have anything to show for it. Yeah, it can be frustrating, but it happens if your way of doing things is not exactly an organized one.
However, it is not something that cannot be solved!
You can significantly increase your productivity and achieve more while working, especially during this period, by following a couple of simple rules.
So, without much further ado, let’s see how to stay organized at work and obtain the best results, shall we?
1. Don’t overload your to-do list
It is well known that adding task after task on your to-do list can have a negative effect on your productivity, as you will constantly feel like you are overloaded.
While we do agree with jotting down everything you need to do, make sure you limit the tasks for each day and don’t plan to do all those complicated tasks in just one day. You can end up intimidated by the volume, but also confused, with a tendency to procrastinate.
Focus on three of the most important things you want to achieve during the day, while the in-between times should be filled with minor tasks.
2. Work in segments and take short breaks
There have been quite a few talks regarding the amount of time you should work before taking a break and there is still no exact conclusion. On the other hand, the Pomodoro technique appears to be the most efficient!
To be more specific, stay focused for 25 minutes, and then take a short, 5 minutes break. During these five minutes, stand up, walk around your office and stretch a bit. In a few years, your back will be thankful!
3. Use a hierarchy system for your stuff
It was proven that the environment could have an impact on your productivity. In this case, the environment is your office, so it is very important to arrange all your items in a specific manner.
Here is how things should be done: the stuff you use most times should be the closest to you, within arm’s reach. We can call this the first or center ring.
The stuff you use just a few times per week should be the second ring, a bit far. We would say to keep it somewhere else, not on your desk.
Finally, the stuff you use just a few times per month, which should be in the third ring, in the corners of your office.
If you happen to discover things you don’t use at all, you should get rid of it. After all, it just keeps the space occupied.
To wrap it up, we can say that, for us, productivity, staying organized at work is a real art, and just a few manage to master it. At first, it can be difficult, especially if you followed a routine that was not exactly efficient for a long period.
Change is difficult and people don’t like it. But for obtaining better results, it must be done. You will see that as soon as you start applying the techniques and tips presented above to your workday, it won’t be long until you will see a difference!
Looking forward to working more efficiently but you are overwhelmed by your tasks? Why not outsource some of them? IB Systems is here to help you!
Schedule a call today and see how our team of professionals can help you get more out of your business!